Calendly for Recruiting

November 18, 2024 20:42

Elevate your recruiting process by efficiently connecting candidates with your team and managing tasks with ease. We're here to help you succeed!

Is your recruiting team ready to elevate its game? You're not alone. Whether it's sourcing top talent, managing multiple interviews, or ensuring a smooth onboarding process, one thing remains clear: it all comes down to people!

At the heart of every successful recruitment strategy are the people — they shape the future of your organization and uphold its values. Connecting candidates with the right team members at the right time is crucial, and with many tasks to balance throughout the day, efficiency is key.

With the right tools and approach, you can confidently manage your work, life, and recruitment goals with ease. We want to help you achieve that.

Streamline, automate, and enhance the recruitment process

Speed up your recruiting cycle

Eliminate the tedious back-and-forth of scheduling emails and accelerate your recruiting process, enabling you to fill roles quickly and efficiently.

Elevate the candidate experience

Offer candidates a sophisticated, professional, and self-serve scheduling experience that enhances their journey and leaves a positive, lasting impression.

Integrate your tool stack

Incorporate your existing tools like your ATS (Applicant Tracking System), CRM (Customer Relationship Management), web conferencing tools, and more to provide a unified and efficient recruiting platform with Calendly.

Streamline scheduling

Prevent no-shows and double bookings with automated reminders and follow-ups, maintaining a smooth and dependable scheduling process that benefits both you and your candidates.

Learn from the experts!

Join our How Calendly Uses Calendly to Hire Top Talent Faster webinar to learn how Calendly’s recruiting leaders ensure they never lose candidates during email exchanges. Watch as they share the features our teams use to hire top talent faster.

Fill your candidate pipeline faster

Calendly streamlines the initial outreach and screening process, enabling candidates to self-book interviews, therefore saving time and cutting down on back-and-forth email exchanges. This frees you to focus more on meaningful engagement with prospective talents and finding the right person for the job.

Stage	Resources
Outreach: Stay in your workflow while reaching out to potential candidates by sharing your Calendly link via email, LinkedIn Messaging, or the Calendly browser extensions, allowing them to schedule meetings at their convenience.	How to share your scheduling link How to add times to an email Calendly for LinkedIn Messaging How to set up browser extensions for your organization
Screen: Ask candidates to answer specific custom questions when they schedule, helping you gather preliminary information and allowing you to better prepare for interviews.	How to add or remove invitee questions Advanced invitee features How to pre-populate invitee information on the scheduling page
Qualify and route: Screen, pre-qualify, and automatically route candidates to the most suitable recruiter or hiring manager based on their expertise or availability, reducing manual efforts and accelerating response times.	Calendly Routing Getting started with Routing Forms Routing Forms Best Practices
Notify: Automate notifications to your hiring team in a dedicated Slack channel when interviews are booked via their Calendly link.	Calendly + Zapier Calendly for Slack

Accelerate the interview process

With multiple interview rounds involving team members, coordinating times that work for everyone can feel like an uphill task. Scheduling interviews should never be a hurdle in the recruiting process but rather a stepping stone to a productive dialogue with your potential hires.

Stage	Resources
Communicate: Automate and standardize interview messages to reduce no-shows and cancellations, while also sharing resources and sending timely reminders for a seamless experience.	Workflows overview How to reconfirm meetings with Workflows Mark no-shows for meetings How to text reminders using Workflows
Standardize: Create consistent interview processes by maintaining uniformity across meetings to enhance your brand's professionalism and provide a better candidate experience.	Managed Events overview How to create and assign Managed Events
Interview: Tailor interviews at every stage of the recruiting process using different event types to meet your team's distinct needs.	Event types overview Multi-person scheduling options for teams Distribute events round robin to team members Create a Collective event for your team How to schedule with multiple groups of hosts
Connect: Automatically share interview video conferencing links to candidates upon scheduling, eliminating manual steps and reducing the potential for miscommunication.	Schedule with video conferencing Calendly + Zoom Calendly + Microsoft Teams Conferencing Calendly + Google Meet

Hire top talent

The recruiting process doesn't end once you've selected the perfect candidate, it's also about guiding them efficiently through offer acceptance. By integrating Calendly into your workflow, you can optimize this critical phase by effortlessly coordinating offer discussions, negotiations, reference checks, contract signings, and onboarding.

Stage	Resources
Post-interview wrap-up: Create workflow reminders for interview follow-up tasks to ensure a complete closure to the interview phase, and prepare for making an offer.	Workflows overview How to send Workflow emails from your Gmail or Outlook account
Reference checks: Expedite the candidate reference check process by quickly adding times to an email or sharing your scheduling link.	Browser extensions How to add times to an email How to share your scheduling link How to use the Calendly extension for Gmail
Offer negotiations: Prioritize candidates and provide a seamless, top-tier experience during the negotiation phase by using one-off events.	One-off meetings How to create One-off Meetings with the Calendly Outlook Add-in
Tracking: Integrate your ATS, CRM, and more for automatic updates and centralized viewing of candidate activity, creating a seamless transition from screening to onboarding.	Schedule Calendly meetings in Greenhouse JazzHR - Candidate Self-Scheduling Calendly + Salesforce

Need Support? We've got you covered!

Every paid subscription includes Calendly Standard Support. However, only owners and authorized admins from your company can make certain account requests. Log in to Calendly and navigate to the Help section where you can:

Browse our Help Center collection of knowledge.
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