Calendly for Recruiting

June 13, 2025 15:50

Recruiting is all about people. Finding great candidates, getting interviews on the calendar, and making sure every step of the hiring process runs smoothly — it can be a lot to manage. But with the right tools, you can stay organized and move faster.

Calendly helps recruiting teams:

Speed up scheduling
Improve the candidate experience
Stay connected with the tools you already use
Focus on hiring, not back-and-forth emails

Let’s take a closer look at how.

Move fast and make it easy

Skip the scheduling delays

Share your Calendly link so candidates can choose a time that works. No more email ping-pong.

Create a better first impression

Give candidates a simple way to book interviews — one that looks professional and saves them time.

Keep using the tools you love

Calendly works with your ATS, CRM, and video tools to bring everything together in one place.

Avoid mix-ups

Send reminders and follow-ups automatically. Cut down on no-shows and keep everyone on track.

Learn from the experts!

Join our How Calendly Uses Calendly to Hire Top Talent Faster webinar to learn how Calendly’s recruiting leaders ensure they never lose candidates during email exchanges. Watch as they share the features our teams use to hire top talent faster.

Fill your candidate pipeline faster

Stage	Resources
Outreach: Send your link through email, LinkedIn messages, or browser extensions. Let candidates book meetings right from your outreach.	How to share your scheduling link How to add times to an email Calendly for LinkedIn extension How to set up browser extensions for your organization
Screen: Ask custom questions before someone books. That way, you’re always prepared for each call.	How to add or remove invitee questions Advanced invitee features How to pre-populate invitee information on the scheduling page
Qualify and route: Send candidates to the right recruiter or hiring manager based on rules you set.	Calendly Routing Getting started with Routing Forms Routing Forms Best Practices
Notify: Use Zapier or Slack to alert your team when someone books time through Calendly.	Calendly + Zapier Calendly for Slack

Make interviews easier to schedule

Stage	Resources
Communicate clearly: Set up reminders, confirmations, and custom messages to keep everyone informed.	Workflows overview How to reconfirm meetings with Workflows Mark no-shows for meetings How to text reminders using Workflows
Standardize your process: Use Managed Events to keep interviews consistent across roles and recruiters.	Managed Events overview How to create and assign Managed Events
Tailor your approach: Use different event types for each interview stage. Round Robin, Collective, or One-on-One — whatever your team needs.	Event types overview Multi-person scheduling options for teams Distribute events round robin to team members Create a Collective event for your team How to schedule with multiple groups of hosts
Share video links automatically: Zoom, Teams, Google Meet — Calendly adds the link for you.	Schedule with video conferencing Calendly + Zoom Calendly + Microsoft Teams Conferencing Calendly + Google Meet

Wrap up and move forward

Stage	Resources
Follow up fast: Use Workflows to remind team members to send updates or next steps after interviews.	Workflows overview How to send Workflow emails from your Gmail or Outlook account
Check references: Drop times into an email or use your scheduling link to quickly line up reference calls.	Browser extensions How to add times to an email How to share your scheduling link How to use the Calendly extension for Gmail
Negotiate offers: Send one-off links to give priority candidates a smooth experience.	One-off meetings How to create One-off Meetings with the Calendly Outlook Add-in
Track activity in one place: Integrate with your ATS, CRM, and other tools for a full view of candidate progress.	Schedule Calendly meetings in Greenhouse JazzHR - Candidate Self-Scheduling Calendly + Salesforce

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