Recruiting is all about people. But getting interviews on the calendar, aligning hiring teams’ schedules, and ensuring the entire process runs smoothly can distract from finding great candidates. But with the right tools, you can stay organized and move faster.
Calendly helps recruiting teams:
- Improve their time-to-hire
- Improve the candidate experience
- Stay connected with the tools you already use
- Focus on hiring, not back-and-forth emails
Let’s take a closer look at how.
Move fast and make it easy
Skip the scheduling delaysShare your Calendly link so candidates can choose a time that works. No more email ping-pong. Create a better first impressionGive candidates a simple way to book interviews — one that looks professional and saves them time. |
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Keep using the tools you loveCalendly works with your ATS, CRM, and video conferencing tools to bring everything together in one place. Avoid mix-upsSend reminders and follow-ups automatically. Cut down on no-shows and keep everyone on track. |
Learn from the experts!
Join our How Calendly Uses Calendly to Hire Top Talent Faster webinar to learn how Calendly’s recruiting leaders ensure they never lose candidates during email exchanges. Watch as they share the features our teams use to hire top talent faster.
Fill candidate pipeline
| Stage | Resources |
| Outreach: Send your link through email, LinkedIn messages, or browser extensions. Let candidates book meetings right from your outreach. | |
| Screen: Ask custom questions before someone books. That way, you’re always prepared for each call. | |
| Qualify and route: Send candidates to the right recruiter or hiring manager based on rules you set. | |
| Notify: Use Zapier or Slack to alert your team when someone books time through Calendly. |
Accelerate the interview process
| Stage | Resources |
| Communicate clearly: Set up reminders, confirmations, and custom messages to keep everyone informed. | |
| Standardize your process: Use Managed Events and Calendly Notetaker to keep interviews and meeting notes consistent across roles and recruiters. | |
| Tailor your approach: Use different event types for each interview stage. Round Robin, Collective, or One-on-One — whatever your team needs. | |
| Share video links automatically: Zoom, Teams, Google Meet — Calendly automatically adds the link for you. |
Hire top talent
| Stage | Resources |
| Follow up fast: Use Workflows to automatically send next steps after interviews. | |
| Check references: Drop times into an email or use your scheduling link to quickly line up reference calls. | |
| Negotiate offers: Send one-off links to give priority candidates a smooth experience. | |
| Track activity in one place: Integrate with your ATS, CRM, and other tools for a full view of candidate progress. |
Need Support? We've got you covered!
Every paid subscription includes Calendly Standard Support. However, only owners and authorized admins from your company can make certain account requests. Log in to Calendly and navigate to the Help section where you can:
- Browse our Help Center collection of knowledge.
- Join our Calendly Community to search, share, and connect with other Calendly users.
- Chat with us to receive real-time help.