Using Calendly for Chrome

 

The Calendly for Chrome extension makes impromptu scheduling easy. From your Chrome browser and Gmail message window you can: 

  • see and share your scheduling links with invitees
  • create a one-off meeting 
  • add available times to an email 

Before you begin...

  • To use Calendly for Chrome, first install the extension to your web browser from the Chrome web store. You can also install the extension from your Calendly account by selecting Account at the top of your homepage and then selecting the Apps page. Once installed, you can add the extension to your toolbar for quick access. You can read this guide to learn more about installing the extension.
  • If you are using Microsoft Edge as your default browser, you can still install the Calendly for Chrome extension. Read this guide to learn how to add the extension to your Microsoft Edge browser. 

How to share your meeting links 

Open the Calendly for Chrome extension from your browser toolbar and locate the event type that you would like to share with your invitee. Beneath that event type, choose one of the three link sharing options. 

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  1. Choose Copy link to simply copy your event scheduling link and paste it wherever you would like. 
  2. Choose Copy single-use link if you want this event to only be booked once by your invitee. When you share a single-use link, that scheduling link will expire once the event has been booked.
  3. Choose Add times to email to select specific dates (up to 3) you want to offer your invitee for this event type. Calendly will only offer the time slots you are available on those specific dates to your invitee when you use this option. Once you have select your desired dates, select Finish and Share and the times you chose will automatically be copied to your clipboard. From there, simply paste the times into a newly composed email. 

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How to create a One-off Meeting or new event type 

Create a One-off Meeting: 

  1. Open the Calendly for Chrome extension from your browser toolbar. 
  2. Select Create at the top of the extension page and then select One-off meeting. 

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  3. Once you select One-off meeting, a pop-up screen will appear and you can customize your meeting from there. 
  4. You can also create a new One-off meeting directly from the Gmail toolbar by selecting One-off meeting from the email composition page. 

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To learn more about One-off Meetings and how to customize them, check out this article.

Create a new event type:

  1. Open the Calendly for Chrome extension from your browser toolbar.
  2. Select Create at the top of the extension page and then select Event type. 
  3. Once selected, a new browser tab will open automatically and take you to your Calendly account to set up a new event type.   

 

How to organize your event types 

To easily find your favorite event types, favorite them on the extension for quick access.

  1. Select the star next to the event type name you want to favorite. 
  2. Calendly then displays a grey star next to the event type name.
  3. Find all of your favorited event types listed under Starred.

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Additional settings in the extension 

Edit event types from the extension

To quickly edit your event types, open the Calendly for Chrome extension and locate the event you want to edit. Then, select Edit on that event type and a new tab will automatically open to that event type's settings in your Calendly account. 

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Add internal notes to event types 

Internal notes can only be seen by you and your meeting host. Internal notes on event types are helpful when you need to:

  • clarify which event types are preferred for different meetings
  • remind yourself which event types accept payments
  • remind yourself which event types have extended hours of availability

Add an internal note from the Calendly for Chrome extension by typing your message in the Add an internal note box.

 

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This note will appear on the corresponding Event type in your Calendly account. 

 

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Open the scheduling page for an event type

To quickly access the live scheduling page for your event types from the extension, select the arrow icon next to the event type to open its scheduling page. 

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Troubleshooting the extension 

If you block third-party cookies in your Chrome settings and its effecting your ability to use the Calendly for Chrome extension, use this procedure to add an exception for Calendly.

  1. Go to chrome://settings/content/cookies.
  2. In the Allow section, click Add.
  3. At Site, enter "https://calendly.com" then click Add.

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