What is a meeting poll?
A Calendly meeting poll combines both voting and scheduling in a few simple steps:
- You create your meeting details and offer times to meet.
- People vote on their preferred times.
- You choose the best time, and Calendly schedules the meeting for you.
- Consolidate tools: Calendly will handle voting and scheduling.
- Take everyone’s time into consideration: Let people vote on their preferred times for upcoming meetings.
- Find the best time to meet: Book a single time to meet with a single host or multiple hosts, with multiple attendees, based on the times they prefer.
- Turn voters into attendees: Calendly will automatically send calendar invites and meeting details to everyone who votes in a poll.
Ways you can use meeting polls
You can use meeting polls for one-to-many (group) or multi-host (collective) meetings.
Some examples include:
- A meeting with colleagues
- A collaborative working session
- A review with stakeholders
- A dinner with friends or family
Who can create a meeting poll
Anyone with a free Calendly account or above can create a meeting poll.
How meeting polls work
Creating a meeting poll
For step-by-steps on creating a meeting poll, view Create and book a meeting poll.
Meeting polls are designed for one-to-many (group) meetings, or multi-host (collective) meetings.
If you’d like one invitee to choose a time, we recommend creating a one-off meeting instead.
When offering times, Calendly automatically takes your availability and connected calendars into consideration.
However, to prioritize your meeting, you can offer and book times that overlap with existing meetings, as long as they are not Calendly-scheduled meetings.
If you’d like to prevent new bookings while people are still voting on times, you can reserve times.
Reserving times will place holds on your calendar for all offered times, to prevent double-booking. Once your meeting is booked, Calendly will remove the holds from your calendar. Calendly will also remove holds if the pending meeting is deleted.
Note that, after a meeting has been booked or a poll has been deleted, it can take several minutes to remove the holds from your calendar.
To reserve times, view Step 2: Set up meeting details.
Voting in a meeting poll
Anyone who has your meeting poll link can vote in the poll and attend the meeting. Participants do not need to have a Calendly account, or be logged in to a Calendly account, to vote.
Managing your meeting poll
Once a meeting poll is live, you cannot edit it. For example, you cannot add or remove times, or change the meeting name or location.
You can add additional invitees at the time of scheduling the event from a Meeting poll. Simply navigate to the Meeting poll in your Pending events, select Add invitee, and enter the additional invitee's name and email address.
If an unwanted person votes in your poll, you can remove them before you schedule the meeting.
To do so, select Book Meeting Time. You'll see a list of invitees where you can select remove next to any invitee.
Booking the meeting
A poll will close when:
- You book a meeting time.
- The offered times have passed (the poll link has expired).
You can book a meeting time from the Pending tab in your Scheduled Events.
You can book a time as soon as one person votes. Calendly will automatically show the top three votes, but you can expand to view all results.
After the meeting
You can view and download details about your meeting from the Scheduled Events page.