Calendly has native integrations with the following video conferencing platforms:
Once connected and added as the location for your event type(s), Calendly will automatically generate video conferencing details when someone books with you. You and your invitee will also receive details via confirmation email and calendar event.
If you use a video conferencing platform that isn't listed above, follow the steps in How to use other video conferencing options.
Let your invitee choose how to meet
For One-on-one and Collective event types, you can connect multiple video conferencing platforms and let your invitee choose their preferred way to meet.
Schedule a meeting with video conferencing
Step 1 – Connect your Zoom account
- Go to your Integrations & apps page from the left-hand menu.
- Select Zoom, then click Connect Zoom.
- Sign in to your Zoom account.
- Click Authorize to allow Calendly access.
If you’re prompted to pre-approve the app, follow the steps in Pre-approving Zoom.
Step 2 – Set Zoom as your meeting location
After connecting your Zoom account, Calendly will prompt you to set it as the meeting location. Follow the steps below for your event type.
Personal or Shared Event Type
- Go to your Home page.
- Select the event type.
- Select Location and choose Zoom.
- (Optional) For One-on-one or Collective events, select + Add location to let invitees choose between multiple options.
- Select Save changes.
Repeat for each event type where you want to use Zoom.
One-Off Meeting
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Under Location, select Zoom.
Team Event Type
Round Robin Events
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Go to Event Details.
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Under Location, select Zoom for each team member who wants to use it.
- Each team member must connect their Zoom account.
Collective Events
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Go to your Team page.
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Select the event type.
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Select Location and choose a Zoom organizer.
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Select Save & Close.
Step 3 – Meet with Zoom
After someone schedules with you:
- Calendly will add the Zoom meeting link to the calendar invite and confirmation email.
- You and your invitee will receive full Zoom details automatically.
- The meeting also appears in your Zoom account under Upcoming Meetings.
Customize your Zoom settings to require a Personal Meeting ID, passcode, or change dial-in settings.
Step 1 – Connect your Google Calendar
To use Google Meet, you’ll need to connect your Google calendar.
- Follow these steps to connect your Google Calendar.
- Set your Google Calendar as your Calendar to add events to.
Already connected? Skip to Step 2.
Step 2 – Set Google Meet as your meeting location
Follow the steps below for your event type.
Personal or Shared Event Type
- Go to your Home page.
- Select the event type.
- Select Location and choose Google Meet.
- (Optional) For One-on-one or Collective events, select + Add location to let invitees choose between multiple options.
- Select Save changes.
Repeat for each event type where you want to use Google Meet.
One-Off Meeting
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Under Location, select Google Meet.
Team Event Type
Round Robin Events
-
Go to Event Details.
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Under Location, select Google Meet for each team member who wants to use it.
- Each team member must connect their Google Meet account. Admins can't do this on their behalf.
Collective Events
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Go to your Team page.
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Select the event type.
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Select Location and choose a Google Meet organizer.
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Select Save & Close.
Step 3 – Meet with Google Meet
When a meeting is scheduled:
- Calendly adds the Google Meet link to the calendar event and confirmation email.
- Both you and your invitee will get the meeting details instantly.
Step 1 – Connect your Teams account
If you use an Office 365 calendar as your Calendar to add events to, Calendly will automatically detect your Teams account.
Already connected? Skip to Step 2.
If not:
- Go to your Integrations & apps page.
- Select Microsoft Teams Conferencing.
- Click Integrate Now.
- Sign in to your Microsoft account.
- Click Accept to allow access.
You’ll see a confirmation message once connected.
Step 2 – Set Teams as your meeting location
Follow the steps below for your event type.
Personal or Shared Event Type
- Go to your Home page.
- Select the event type.
- Select Location and choose Microsoft Teams.
- (Optional) For One-on-one or Collective events, select + Add location to let invitees choose between multiple options.
- Select Save changes.
Repeat for each event type where you want to use Microsoft Teams.
One-Off Meeting
-
Under Location, select Microsoft Teams.
Team Event Type
Round Robin Events
-
Go to Event Details.
-
Under Location, select Microsoft Teams for each team member who wants to use it.
- Each team member must connect their Microsoft Teams account. Admins can't do this on their behalf.
Collective Events
-
Go to your Team page.
-
Select the event type.
-
Select Location and choose a Microsoft Teams organizer.
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Select Save & Close.
Step 3 – Meet with Teams
After scheduling:
- Calendly sends the Teams meeting link in both the calendar event and confirmation email.
- The meeting appears in your Teams account.
Invitees without a Teams account can join by selecting Continue on this browser.
Step 1 – Connect your GoTo Meeting account
- Open the Integrations & apps page.
- Select GoTo Meeting, then click Connect GoTo Meeting.
- Sign in to your GoTo Meeting account.
- Click Allow to give Calendly access.
Step 2 – Set GoTo Meeting as your meeting location
After connecting your GoTo Meeting account, Calendly will prompt you to set it as the meeting location. Follow the steps below for your event type.
Personal or Shared Event Type
- Go to your Home page.
- Select the event type.
- Select Location and choose GoTo Meeting.
- (Optional) For One-on-one or Collective events, select + Add location to let invitees choose between multiple options.
- Select Save changes.
Repeat for each event type where you want to use GoTo Meeting.
One-Off Meeting
-
Under Location, select GoTo Meeting.
Team Event Type
Round Robin Events
-
Go to Event Details.
-
Under Location, select GoTo Meeting for each team member who wants to use it.
- Each team member must connect their GoTo Meeting account. Admins can't do this on their behalf.
Collective Events
-
Go to your Team page.
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Select the event type.
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Select Location and choose a GoTo Meeting organizer.
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Select Save & Close.
Step 3 – Meet with GoTo Meeting
Once scheduled:
- Calendly includes the GoTo Meeting link in the confirmation email and calendar invite.
- The meeting is also listed in your GoTo Meeting account under Meetings.
Step 1 – Connect your Webex account
- Open the Integrations & apps page.
- Select Webex, then click Connect Webex.
- Sign in to your Webex account.
- Click Accept to allow access.
If prompted, you can check “Only ask when requesting new permissions” to skip this screen in the future.
Step 2 – Set Webex as your meeting location
After connecting your Webex account, Calendly will prompt you to set it as the meeting location. Follow the steps below for your event type.
Personal or Shared Event Type
- Go to your Home page.
- Select the event type.
- Select Location and choose Webex.
- (Optional) For One-on-one or Collective events, select + Add location to let invitees choose between multiple options.
- Select Save changes.
Repeat for each event type where you want to use Webex.
One-Off Meeting
-
Under Location, select Webex.
Team Event Type
Round Robin Events
-
Go to Event Details.
-
Under Location, select Webex for each team member who wants to use it.
- Each team member must connect their Webex account. Admins can't do this on their behalf.
Collective Events
-
Go to your Team page.
-
Select the event type.
-
Select Location and choose a Webex organizer.
-
Select Save & Close.
Step 3 – Meet with Webex
After your invitee schedules:
- Calendly adds the Webex URL and SIP email to the calendar invite and confirmation email.
- If you have a paid Webex account, Calendly includes:
- A U.S. dial-in number
- A link to find international dial-in numbers
- You can also find meeting info in:
- Your Calendly account on the Meetings page
- Your Webex account under Meetings