Shared Event Types let you schedule meetings with your teammates without needing admin setup. This feature is available on paid Calendly plans and makes it easy to co-host events or rotate meetings to the next available host.
Shared Event Type options
You can create two different Shared Event Types:
- Collective: Invitees can only book when all hosts are available. Use this setup for sales calls with multiple roles, interviews with hiring panels, or internal team syncs.
- Round Robin (Teams and Enterprise only): Invitees are automatically booked with the next available host. Best for sharing meeting load across a team, like for product demos, onboarding, or support calls.
Combine multiple groups of hosts
For more flexibility, users on Teams and Enterprise plans can also create advanced Event Types that combine Collective and Round Robin logic using multiple groups of hosts. This lets you require certain hosts to always attend while rotating others from one or more host pools.
For example, you can set up a panel interview with a hiring manager, a team leader, and a peer. The hiring manager would always attend, while the team leader and peer would be assigned from two different Round Robin pools.
What to expect with Shared Event Types
- Shared Event Types don’t appear on a landing page. You’ll need to share them using a direct link or add them to your website
- You can't change or customize the URL of a Shared Event Type.
If you need it to show on a landing page or use a branded link, try a Team Event Type instead.
Before you begin
- Shared Event Types are only available to users in the same Calendly organization.
- Your organization needs to allow the creation of Shared Event Types. If you don’t see the option to create one, contact your admin to review this setting.
- Round Robin and multi-host setups are only available on Teams and Enterprise plans.
Set up Shared Event Types
Ready to get started? Use these Help Center articles: