Once you've created a shared Event Type, you can update hosts, manage scheduled meetings, and share the scheduling link with invitees.
Find your shared event types
Shared Event Types appear on your Scheduling page, below your personal event types. Once someone books a shared Event Type, it will also appear on the Meetings page under the assigned host(s).
Share the link
Shared event types do not appear on your landing page. To share it with invitees, locate the event scheduling page link for the shared event type.
Manage scheduled meetings
Once a shared event type is booked, who can update the meeting depends on the event type and permissions:
- Collective - Any host or an Admin can manage the meeting or event type.
- Round Robin - Only the assigned host or an Admin can make changes.
- Anyone with Edit access (via permissions) can also update the event type or scheduled meetings.
Add or remove hosts
To update hosts (including yourself):
- Go to the Scheduling page.
- Find the event type you want to edit and open its settings.
- Expand the Hosts section.
- Add new hosts by name or email:
- For Collective, select + Add co-host.
- For Round Robin, select + Add rotating-host.
- To remove a host, select the X next to their name.
- Select Save changes.
Note
When you remove yourself from a shared event type, you'll lose access to manage it unless you're an owner or admin. Any meetings already scheduled will remain on your calendar until you cancel the meeting or delete the calendar invite.
Notifications when adding hosts
When a host is added to a shared event type, they are notified via email. They have the option to opt out of these notifications by selecting Unsubscribe at the bottom of the email, or from their Account settings > Communication settings page.