Schedules and defining your availability

Use schedules to ensure you only get booked when you want

Specify your schedule so you don't have to set preferences for when you’re available every time you need to host an event. Update your schedule for all your one-on-one and group events all at once, in one place.

NOTE: Schedules are currently unavailable for team and shared event types. Check out Assigning meeting shifts to team members and How to set host availability for multi-person scheduling

Specify when you’re typically available

When you signed up for Calendly, you specified days and hours you're typically available. Calendly uses your schedule, in addition to commitments on your calendar to determine when you're available or unavailable.

You can specify your schedule to indicate specific days and hours when you’re available:

  • weekly, or

  • for individual dates.

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Set up multiple schedules for specific needs

If you want to set up a different schedule for various events or people, create multiple schedules with varying hours for different event types. This is especially useful when you:

  • work more than one job with unique schedules and use Calendly for both,

  • want to limit your availability for specific events, or

  • want to offer more extensive availability for specific events.

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Set your default schedule

When you use multiple schedules, define a default schedule with your regular working hours. Calendly applies your default schedule to any new events unless you specify otherwise. When your availability changes, update your default schedule or use another schedule instead.

 

Define custom schedules for specific event types

If you want to offer unique hours for a particular kind of event, override any of your preferences for a particular event type with a custom schedule. When your hours change, just update your custom schedules accordingly.

 

 

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Apply schedules when you set up new event types

When you set up a new event type, just tell Calendly which schedule to use for that event. You can also apply your schedule to existing event types.

Note that if your event type duration is longer than the intervals you have set within your schedule, the schedule will not apply to that event type. For example, if your schedule says that you are free from 4:30-5 but the duration of the event type you want to apply your schedule to is 1hr long, the schedule will not apply.

See How to edit or change your schedule to update the intervals within your schedule or see Customize your event types to change the duration of your event type.

 

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Even more ways to get booked exactly your way

You can also specify:

  • the time zone to use on your event scheduling page

  • the number of time slots and start times to offer invitees

  • how far in advance of an event that invitees can book

  • the maximum events that can be scheduled daily

  • if you want to hide an event from your scheduling site

 

See also:

Making changes to your schedule

 

See these procedures:

How to create a new schedule
How to set a default schedule
How to change your schedule
How to update your schedule when you’re taking time off
How to set a custom schedule for a specific event type
How to update your schedule for multiple event types at once
How to apply your schedule to multiple event types at once
How to delete additional schedules you no longer use
How to specify which days of the week you are available
How to specify what hours your are available daily
How to build in extra time before or after events
How to adjust the available start times of an event
How to prevent last-minute bookings
How to limit how many events can be booked within a day

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