Schedules and defining your availability

Use schedules to ensure you only get booked when you want

Specify your schedule under the Availability tab so you don't have to set preferences for when you’re available every time you need to host an event. Update your schedule for all your one-on-one and group events all at once, in one place.

Note: You can also apply schedules to team event types. See this guide to learn how! 

Specify when you’re typically available

When you signed up for Calendly, you specified days and hours you're typically available. Calendly uses your schedule, in addition to commitments on your connected calendar to determine when you're available or unavailable to host meetings. 

You can specify your schedule to indicate specific days and hours when you’re available:

  • weekly, or

  • for individual dates.

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Set up multiple schedules for specific needs

If you want to set up a different schedule for various types of events, create multiple schedules with varying hours for different event types. This is especially useful when you:

  • work more than one job with unique schedules and use Calendly for both,

  • want to limit your availability for specific events, or

  • want to offer more extensive availability for specific events.

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Set your default schedule

When you use multiple schedules, define your Default Hours schedule with your regular working hours. Calendly applies your Default Hours schedule to any new events unless you specify otherwise. When your availability changes, update your Default Hours schedule or use another schedule instead. 

 

Define custom schedules for specific event types

If you want to offer unique hours for a particular kind of event, override any of your preferences for a particular event type by setting custom hours. When your hours change, just update your custom hours accordingly.

 

 

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Apply schedules when you set up new event types

When you set up a new event type, just tell Calendly which schedule to use for that event. You can also apply your schedule to existing event types.

 

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Note that if your event type duration is longer than the intervals you have set within your schedule, the schedule will not apply to that event type. For example, if your schedule says that you are free from 4:30-5:00 pm but the duration of the event type you want to apply your schedule to is 1hr long, the schedule will not apply.

See How to edit or change your schedule to update the intervals within your schedule or see Customize your event types to change the duration of your event type

 

Even more ways to get booked exactly your way

On your event types, you can also specify:

  • the time zone to use on your event scheduling page

  • the number of time slots and start times to offer invitees

  • how far in advance of an event that invitees can book

  • the maximum events that can be scheduled daily for a specified event 

  • if you want to hide an event from your scheduling site

These availability settings can be found under the When can people book this event section for each event type. See Manage advanced availability rules for additional information. 



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