How to create working hours with Calendly schedules

December 15, 2022 21:09

By default, Calendly will take the availability from your connected calendar into account. You can also set up available hours within Calendly to further define when people can schedule with you. From the Availability page, you can set up your available hours by creating a schedule. Whenever you update a schedule, your new hours will automatically sync over to your event types that use your schedule.

How to create a new schedule

Create a new schedule from your Availability page whenever you need to apply a different set of available hours to one or more of your event types.

Select Availability at the top of any Calendly page.
Select New Schedule at the top of the page.
Enter the name of your new schedule and select Create.
Set up the available hours for your new schedule following the steps below.

You can view and edit your schedule in List view or Calendar view:

List view is best if you have recurring weekly availability.
Calendar view is best if you have date-specific availability.

How to edit your schedule in List view

Select Availability at the top of any Calendly page.
If you have multiple schedules, select which one you would like to edit at the top of the page.
If your schedule is in Calendar view, switch it to List view by selecting the List view icon.
Select the checkbox next to the days you're available. De-select the days you're unavailable.
In the boxes, select the start and end times you’re available each day.
To add multiple intervals (time frames), select the + and enter the times you’re available.
- Multiple intervals are useful to ensure that you won't be booked when you are eating lunch, at the gym, or taking a break during the day. (e.g. Create an interval from 9:00-11:30 am and then create a second interval from 1:00-5:00 pm to accommodate for a lunch break.)
To delete an interval select the trashcan icon.
If your available hours are recurring, select the copy icon and select the checkbox next to the days you wish to copy times to and select Apply.
Update or add any available hours on specific dates by selecting Add date overrides.
- This will let you either add hours to a day otherwise unavailable, edit existing hours, or make yourself unavailable.
- Adding a date override is useful for when you have exceptions to your weekly hours. (e.g. When you know you will be out of town on a specific date and you won't be available on that date.)

How to edit your schedule in Calendar view

Select Availability at the top of any Calendly page.
If you have multiple schedules, select which one you would like to edit from the top of the page.
If your schedule is in List view, switch it to Calendar view by selecting the Calendar view icon.
Select the first date you would like to edit on the calendar and select Edit date(s). To edit multiple dates in a row, select and drag. (e.g. Select on Sunday and drag until Saturday to edit your availability for an entire week.)
If you don't need to edit multiple dates in a row, select Edit date(s) and then select multiple dates on the calendar to edit them all at once.
In the boxes, select to update the start and end time you’re available each date.
To add multiple intervals (time frames), select the + and enter the times you’re available.
To delete an interval select the trashcan icon. To specify that you are unavailable, delete all intervals.
Select Apply to save your changes.