How to set up a collective shared event

Collective events let you host an event with another person and let invitees pick a time when you're all available simultaneously. Use this procedure to create a collective event type:

  1. On your Calendly Home page, select New Event Type.

  2. Select Create next to the collective event type.

  3. Enter the names or emails of all the people you want to assign as hosts for this event type.

  4. Select Next.

  5. Enter an Event name and optionally a Description for your invitees.

  6. Select a preset Duration for the event or enter your own.

  7. At Date Range, click Edit and select the number of days in the future that invitees can book this type of event.

  8. (Optional) On the calendar, set the time frame for when you and other hosts are accepting meetings for this type of event. (Note: we already block times marked as “busy” on the calendar(s) you and other hosts connected to Calendly.) See How to set up host availability for multi-person scheduling for more information.

  9. (Optional) To set advanced availability settings, select Advanced at the top of your calendar view. You can set your Availability Increments, Event Max Per Day, Minimum Scheduling Notice, and Event Buffers.

  10. Select Next.

  11. (Optional) At Hosts & Location, set where the meeting will be held. Add a location description, web conferencing, phone call or ask invitees to choose a location.

  12. Select Next.

To see your scheduling page for the event type, click view live page.

To share your event with others, from your Home page next to the event you’ve created, select Copy Link then paste it into an email or text message and send it to your invitees.

See also:

How to set up a round robin event
How to edit hosts for shared events

 

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