Collective events let you host an event with people in your Calendly organization and let invitees pick a time when you're all available simultaneously.
Before you begin...
- To create a shared event type with another person, that person must be a user on your Calendly account. Read more about shared event types here.
How to create a collective shared event
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On your Calendly Home page, select New Event Type.
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Select Create next to the collective event type.
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Enter the names or emails of all other hosts for this event type. Select Next.
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At What event is this, enter an Event name and optionally a Description for your invitees. Select Next.
- At Hosts & Location, set where the meeting will be held using the Location drop-down menu.
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At When can people book this event, select the preset Duration for the event from the drop-down menu or enter your own. At Date Range, click Edit and select the number of days in the future that invitees can book this type of event.
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(Optional) Under Available hours, set the time frame for when you and other hosts are accepting meetings for this type of event. See How to set up host availability for multi-person scheduling for more information.
Note: We already block times marked as “busy” on the calendar(s) you and other hosts have connected to Calendly via the Calendar Connections page. -
(Optional) To set advanced availability settings, select Additional rules for your availability. You can set your Start time increments, event max per day, minimum scheduling notice, and timezone.
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Select Next to save your new collective shared event type.
To see your scheduling page for the event type, click view live page.
How to share your collective shared event
- From your Home page, locate the Collective shared event you just created and select Share.
- Next, choose how to share your link. Select Copy link to make a copy of the link.
If you are on a paid Calendly plan, you are able to edit which users can edit, share, or view your event. To do so:
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From the home menu, select the gear icon for your event type.
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Select Edit Permissions/Edit hosts
- You can also find this button from the event type edit screen.
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Type in and select which user you want to grant permissions to.
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You have three options to choose from:
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Can edit: can make changes to an event type’s settings (see how to edit an event type here)
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Can view: can see the event type in their account and share the event’s booking link, but cannot make any edits to the event itself
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Remove from event type: remove any existing permissions for a user
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Save any changes.
Note: This feature is currently in beta.
NOTE: These permissions will not work on Managed or Team events.
See Also:
How to set up a round robin event
How to edit hosts for shared events