Overview
Calendly automatically creates contacts for each invitee who schedules with you from 2024 onward. You can also manually add contacts within your account.
Automatically created contacts
Calendly handles creating or updating contacts based on the type of event scheduled. Here’s how it works.
New contacts
For new invitees, contacts are created as follows:
- One-on-one and Group events: A new contact is created for the meeting host.
- Collective events: A new contact is created for all hosts assigned to the event.
- Round Robin events: A contact is created for the specific assigned host.
Existing contacts
When an existing contact schedules a meeting, their contact card is automatically updated with the "next meeting" information in Calendly.
How to manually add a contact
Want to manually add a contact? Just follow these steps.
- Navigate to the Contacts page.
- Select "New contact" in the upper right corner.
- Fill in the contact’s details, such as their name and email address.
- Select "Save" to create the contact.
What's next?
Now that you've learned how to create contacts, explore more ways to manage and interact with your contacts with these resources:
- How to manage a contact: Understand how to edit, favorite, or remove your contacts.
- How to schedule a contact: Discover how to schedule meetings quickly and efficiently.
- How to share availability with a contact: Share your availability directly from Calendly to speed up scheduling.