Learn how to manage multiple calendars and email accounts in Calendly to streamline scheduling and avoid double bookings.
Connecting more than one Calendar
Calendly checks all connected calendars to prevent double bookings. Depending on your plan, you can connect between 1 and 6 calendars. Visit our Pricing page to see how many calendars your plan allows.
If your plan supports more than one connection, follow the steps in How to connect your calendar to add more.
Note: Calendar connections apply to all event types. You can't link a specific event type to one calendar. For more control, consider adding another user to your Calendly organization.
Check multiple users' calendars
Calendly can manage multi-person scheduling in several ways, depending on your use case. See the collection of articles below for more details:
- Assign new events to any available team member round robin or by priority
- Let invitees select which team member they want to meet with from one main page
- Pool availability from your team so invitees can only schedule when all members free
Use multiple email addresses for notifications
Calendly sends notifications to the email used for your account. To send them to another address or team members, you can set up email forwarding.
- For Google users: Add a forwarding address in Gmail settings, then create a filter. To forward all Calendly notifications, filter by sender addresses notifications@calendly.com and no-reply@calendly.com. You can also filter by event titles in the subject line for specific events.
- For Office 365 or Outlook.com users: Set up a forwarding rule in the Outlook Web App. The steps for Outlook desktop users may vary depending on the version.