How to schedule with multiple groups of hosts

If you are on our Teams or Enterprise plan and need a more advanced multi-person event, you can take advantage of our enhanced Collective and Round Robin features. Set a multi-person events with a mix of hosts that will always attend and rotating pool(s) of other hosts.

For example, you can set up:

• A product demo with the Account Executive and a Sales Engineer. The Account Executive would always attend, and a Sales Engineer will be assigned from a Round Robin pool.

• A panel interview with the hiring manager, a team leader, and a peer. The hiring manager would always attend, and a team leader and peer would be assigned from two different Round Robin pools.  

Setting up advanced collective and round robin meetings

To get started, you'll want to create a new Collective or Round robin event type. It will not matter which you choose to start, as you will be able to add your hosts however you need with either option. 

1. Select + Create.
2. Select Round robin or More ways to meet then Collective.
   • Both options allow you to schedule with multiple groups of hosts.
3. Set your event name and duration.
4. Add your hosts
   • To add hosts that will always attend, select + Add co-host.
   • To add hosts to a round robin pool, select + Add rotating-host. For more information on how round robin distribution works, take a look here. 
   • To create a new round robin pool, click to + Add rotating-host then select +Create a round robin pool.
     
5. Set your location.
   • If you have at least one host who will always attend, you will be able to set your location at the event type level or offer multiple location options. 
   • If you have only round robin host pools, you can set the location individually for each host in your first round robin pool.
6. Set your availability.
   • You can set availability by host or set the same availability for all hosts. 
7. Click Create. 
8. From here, you can further customize your event type, or start sharing your link.