Managing additional rules for your availability

 

Beyond things like connecting your calendar, event durations, and buffers, Calendly also has more nuanced rules for your availability. These options are all within the Scheduling Settings of your event type editor

How to adjust the start times for an event

Calendly Event Start Time Increments.gif

  1. From your Calendly Home page, locate the event you want to edit and select it.

  2. Expand the Scheduling Settings section. At the bottom of the section, select the time labeled Start time increments.

  3. At Start time increments, select the frequency. The shorter the frequency, the more start time options your invitee sees.

How to limit the number of daily bookings for a specific event type

  1. On your Calendly Home page, select the event.
  2. Expand Scheduling Settings.
  3. Scroll down to Daily limit.
    Calendly Event Max Per Day.gif
  4. At Daily limit, enter the maximum number of times invitees can book this event type in a day.
  5. Select Save & Close.

How to prevent last minute bookings

  1. From your Calendly Home page, locate the event you want to edit and select it.

  2. Expand the Scheduling Settings section. 

  3. At Minimum notice, enter the amount of time that invitees cannot schedule before an event type.

Change Event Minimum Notice.gif

Set your event's time zone

Calendly will automatically detect your time zone as well as the time zone of the invitee, so you don't need to adjust it yourself! If you are meeting in-person, we recommend locking the time zone to the location of the event. Change Event Time Zone Display.gif

Make an event secret

You have the option to make your event type secret. This will hide the event from your main scheduling page, and only make it available to invitees with whom you share the event type's link.Make Calendly Event Secret.gif

Specify the date range in which others can book with you

  1. From the Calendly Home page, find the event type you'd like to edit.
  2. Select the gear icon. Then, select Edit.
    Calendly Event Date Range.gif
  3. Select Scheduling Settings
  4. At Date Range, choose:
  • A number of days into the future and specify the number of days into the future they can book and whether they are Calendar days (including weekends) or Business days (excluding weekends).
  • Within a date range, then select the box to choose a specific range of dates on the calendar.
  • Indefinitely into the future, to allow others to book time any time in the future.