How to set up a shared Collective event type

Shared Collective Event Types let you co-host events with other users in your Calendly organization without needing a team page or admin assistance. Invitees can only book when all selected hosts are available.

For example, you can set up:

• A sales call with an account executive and an SDR
• A support call with a customer rep and an engineer
• An interview with a recruiter and hiring manager

Before you begin

• All hosts must be available for time slots to appear.
• The hosts must already be users in your Calendly organization.
• If you'd like to organize and host these events through a team landing page, consider creating a team Collective event.
• To include both required and rotating hosts in one meeting, you can set up an event type with multiple host pools. Available on our Teams and Enterprise plans.

Create a shared Collective event

1. Go to the Scheduling page.
2. Select the + Create button > Collective.
3. Enter an Event name and set the Duration.
4. Under the Hosts section, you are automatically added as a host.
   
   • Select + Add co-host to add teammates as hosts in this meeting.
   • To remove yourself, select the X next to your name.
5. Set the Location for this event type.
   • You can offer one location or let invitees choose from multiple options.
   • If using video conferencing, assign one host to be the meeting organizer.
6. Set the Availability settings for this event type.
   • Set the date range options.
   • Choose to set the schedule for each host or apply the same hours to all hosts.
7. Select Create.

For details on further customizing event settings, check out this article.

What's next?

Share your link or manage your shared event to update hosts and booked meetings.