How to set up a Collective Shared Event

Collective events let you host an event with people in your Calendly organization and let invitees pick a time when you're all available simultaneously. 

Before you begin...

  • To create a shared event type with another person, that person must be a user on your Calendly account. Read more about shared event types here. 

How to create a collective shared event 

  1. On your Calendly Home page, select + Create.
    Calendly Create Button.png

  2. Select Event Type.
    Calenly Event Type List.png

  3. Select the Collective event option.

  4. Enter the names or emails of all other hosts for this event type. Select Next

  5. Next you will enter your Event Name, Event Duration and also assign a Location for your event.

  6. Once you have selected your Location for this event, you will also be able to choose the Collective event organizer. Then click Continue.
  7. Within your Scheduling Settings section, assign the desired Date Range for your event. Your Date Range dictates the number of days in the future that invitees can book this type of event.

  8. (Optional) Under the Available hours, set the time frame for when you and other hosts are accepting meetings for this type of event. See How to set up host availability for multi-person scheduling for more information. 
    Note: We already block times marked as “busy” on the calendar(s) you and other hosts have  connected to Calendly via the Calendar Connections page. 

  9. (Optional) To set advanced availability settings, select Scheduling Settings. You can set your Start time increments, daily limit, minimum notice, and timezone display. 

  10. Select Next to save your new collective shared event type.

How to share your collective shared event

  1. From your Home page, locate the Collective shared event you just created and select Share.
  2. Next, choose how to share your link. Select Copy link to make a copy of the link. 


If you are on the Calendly professional/standard plan or higher, you are able to edit which users can edit, share, or view your event. To do so:

  1. From the home menu, select the gear icon for your event type.

  2. Select Edit Permissions/Edit hosts

    • You can also find this button from the event type edit screen.
  3. Type in and select which user you want to grant permissions to.

  4. You have three options to choose from:

    1. Can edit: can make changes to an event type’s settings (see how to edit an event type here)

    2. Can view: can see the event type in their account and share the event’s booking link, but cannot make any edits to the event itself

    3. Remove from event type: remove any existing permissions for a user

  5. Save any changes.

Note: This feature is currently in beta.



NOTE: These permissions will not work on Managed or Team events.