How to set your availability

This article shows you how to set your availability in Calendly. You’ll learn how to edit or create a schedule, add custom hours, and set date-specific hours for certain days.

With Schedules, you can make different sets of hours for different event types. You can use the same schedule for many events, or make custom hours for just one.

Calendly also checks your connected calendar to avoid double bookings.

Create a schedule

1. Select Availability from the left menu.
2. Expand the Schedule dropdown menu.
3. Select + Create schedule.
4. Name the new schedule.
5. Select Create.

Edit a schedule

List view – for schedules that repeat weekly

Set your Weekly hours in List view for availability that will repeat each week.

1. Select Availability from the left menu.

2. Open your schedule in List view.
3. Under Weekly hours:

   • Select the + to Add the days you want to be available each week.

   • Select the x to Remove any days you want to be unavailable each week.

4. Set your start and end times for each time block.

   • To add another time block (like after lunch), select the +.

   • To remove a time block, select the x.

When you're done, assign this schedule to your event types using the Active on dropdown. 

Calendar view – for non-weekly schedules

Set a non-weekly schedule in Calendar view for availability that does not repeat weekly.

1. Select Availability from the left menu.

2. Open your schedule in List view and locate your Weekly hours.

3. Select the x next each time block to remove weekly hours.

4. Switch to Calendar view.

5. Select the first date you want to update or select and drag over multiple dates. 

   • If selecting one day, choose to either:
     • Edit date, or
     • Edit all [day of the week]

6. Set your start and end times for each time block.

   • To add another time block (like after lunch), select the +.

   • To remove a time block, select the x.

7. Select Apply.

When you're done, assign this schedule to your event types using the Active on dropdown. 

Set date-specific hours

Use date-specific hours to change your availability on certain days.

1. Go to your Availability page.
2. In List view, locate Date-specific hours and select + Hours.
3. Pick the date(s) you want to change.
4. Add or remove time blocks.
5. Select Apply.

Assign a schedule to your event types

After you make a schedule, you need to apply it to your event types.

From the Availability page:

1. Go to your Availability page.
2. From the Schedule dropdown menu, select your schedule.
3. Open the Active on dropdown.
4. Select the event types you want to assign to this schedule.
5. Select Apply.

From the event type editor:

1. Open the event.
2. Go to Availability.
3. Locate and expand the Schedule: dropdown.
4. Select the schedule you want to apply.
5. Select Save changes.

Set custom hours for an event type

You can change the schedule for one event type without changing the others.

To do this:

1. Select the event from your home page.
2. Open the Availability section.
3. Locate and expand the Schedule: dropdown.
4. Select Custom schedule.
5. Edit your schedule.
6. Select Save changes.

Copy hours between events

You can copy your Custom schedules from one event to another.

To do this:

1. Open the event you want to update.
2. Go to Availability.
3. Select the Apply to/from event types icon.
4. Choose if you want to Apply to or Copy from.
5. Select your event type(s).
6. Select Apply.