Overview
Meeting polls make it easy to coordinate schedules with a group. Offer multiple time options for invitees to vote on, and conveniently book the best time that works for everyone.
Create a meeting poll
Choose times to offer
- Go to the Scheduling page in Calendly, or open the Calendly extension.
- Select + Create, then choose More ways to meet > Meeting poll.
- Set your time zone, meeting duration, and any additional hosts.
- Invitees will see the times in their own time zone.
- Select up to 40 times on the calendar for invitees to vote on. You can:
- Include overlapping times.
- Remove times using the x/40 times selected option or Clear all.
- Select Next.
Set up meeting details
- Enter the meeting name and location.
- (Optional) Add a description or instructions.
- Adjust any of the Optional settings.
- Select Share meeting poll.
Share your meeting poll link
Calendly generates a unique link for your poll. You can edit the link ending or preview the poll using View live page.
When you're ready, select Copy Link and share it with invitees. They'll use the link to vote on their preferred times.
Managing a meeting poll
View or update a poll
From the Scheduling page, go to the Meeting polls tab to view, copy, edit, or delete a poll. You can make changes while the poll is still in progress. Once it's scheduled, the poll will close.
Book the meeting poll
When you're ready to confirm a time and send invites:
- Go to the Scheduling page > Meeting poll tab.
- Find and select your poll to view more details.
- Review the poll results and choose a time slot for the meeting.
- On the selected time slot, select Book.
- In the pop-up, review the meeting details and invitee list.
- To add more participants, select + Add Invite, then enter their name and email.
- Select Book Meeting to schedule the meeting.
Once booked, Calendly sends calendar invitations to you and your invitees with the meeting details.