An overview of groups

Getting started Setting up a group Managing group members


As an account owner, admin, or group admin, you can place members of your organization into groups.

You can use groups to:

  • segment users based on department, job function, or location
  • delegate control to 'group admins' to manage and report on their group
  • view scheduled events and activity by group

You can also automatically provision users into groups if you are using an SSO! See more here.

To create a group, view Create a group.

Group admins

Group admins can manage and report on members in their group, without needing full admin permissions to organization-level settings. In addition, group admins can create routing forms and manage their members without seeing or affecting other groups. A group admin can also be an admin for multiple groups without being a member. This allows for an org member to maintain group standardization at a large scale, while leaving day-to-day maintenance to a team lead.

To create a group admin, view Change the role of a group member.

Note: Group admin will not be taken into account when it comes to reporting

Group reporting

With group reporting, you can export a report to track:
  • who has activated their account
  • whose invitation is still pending
  • the total number of events scheduled by a member since joining Calendly
  • the day of the last meeting scheduled
  • the total number of meetings scheduled in last 30 days

To export a group report, view Export a list of group members.