Setting up your first event

Step 1: Create your event

You already have default events on your Calendly home page. We'll guide you through some quick changes to make one of them work better for you.
  1. On your Calendly home page, select an event.
    (If the event isn't the duration you want, we can change that later.)
  2. Select What event is this, then enter a name for your event.
  3. At Location, select a location for the event (e.g. enter your address or select an online meeting). 
  4. Select Save and Close.
  5. Select When can people book this event, then change:
    1. the duration
    2. how far into the future guests can book with you
  6. (optional) On the calendar, block off any additional times when you're not available. (We already block times marked as busy in the calendar you connected to Calendly.)
  7. Select Save and Close.

 

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Step 2: Preview what your guests will see

Check out what time slots your guests will see when they book time for this event.

  1. At the upper right corner of the event type page, select View live page.

    Tip: you can also see your scheduling site that shows all your events you offer. From your dashboard, select the link just below your name at the upper left side of the page.

 

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Step 3: Share your event

Now share your link so others can book time with you.

To share your personal scheduling site where guests can choose times:

  1. On your dashboard, select Share, then Copy link. Then you can paste the link into an email or text message. 
  2. Send the link to another person.

    Tip: send your link to yourself to see what others will see.

To send times in an email:

  1. On your Calendly dashboard, select Share, then Add times to email.
  2. From your calendar, select days and times to add to your email. Select Continue when finished.
  3. You will see a visual of what will be pasted into your email. Select Copy times to clipboard.
  4. Now you can paste these times into your email body.

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What's next?

Now you’re ready to meet with someone!

To take it to the next level:

Explore our Help Center for more ways to use Calendly to make scheduling easier.

Have a question?  Use the Contact Us button at the top of the help center page, we’re always here to help. 

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