When sending your Calendly link to an invitee, you can customize the link so Calendly automatically adds their specific information to your scheduling page for them. You can pre-populate their name, email, and answers to custom invitee questions.
Example of a pre-populated link
For example, you can:
- Save time for clients by providing them with custom links.
- Pre-determine answers to booking page questions for invitees.
Before you begin
- If you haven't yet, create an event type.
It’s also encouraged you connect your calendar before sharing your scheduling links.
To add invitee information in your Calendly link
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On your Home page, find the event type you’d like to share and select Copy Link.
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Then paste it into an email, SMS app, or text editor.
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If your link doesn’t already have a variable attached, add "?" to the end of the link. This starts the string of information you will send with the link.
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If there's already a variable or value added at the end of your link, continue to step 7.
Note: we sometimes append the current month and year to the end of the link so when an invitee views the event scheduling page, it lands on the correct month. For a list of variables, see Information you can send in a redirect URL -
Add a variable name (type of information) you want to send, followed by the user's information (value).
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To add space between words, enter "%20".
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To add additional variables to your link, enter "&" then add additional variables and values.
Information you can add to your Calendly link
Name
Adds the invitee's name as a single field on the scheduling page.
Ex: name=John%20Doe
First name
Adds the invitee's first name as a single field.
Ex: first_name=John
Last name
Adds the invitee's last name as a single field.
Ex: last_name=Doe
Adds the invitee's email address.
email=JohnDoe@acme.com
Location
Adds the event location (e.g. online or in-person).
location=Rooster%20conference%20room
Custom question responses
Pre-populates responses to custom questions. Just specify the question number (e.g. "a1", "a2"...) followed by the response. To specify multiple questions, separate the numbers by commas.
Ex: a4=14045555555
Checkboxes and radio buttons
Selects a checkbox as a default value. Specify the question number (e.g. "a1", "a2"...). To specify multiple checkboxes, separate the numbers with commas.
Ex: a3=2,3
Note
You cannot select the 'other' option where an invitee could fill in their own text on a check-box or radio button.
Additional guests
Pre-populates additional guest emails.
Ex: guests=janedoe@acme.com,johndoe@acme.com,...
Phone Number
To pre-populate the invitee's phone number onto the scheduling page, you must first know which field the phone number value is collected from within your specific event type.
If the Phone Number field is generated automatically by choosing Phone call as the location, you will use the parameter location on the scheduling url:
https://www.calendly.com/janedoe?location=4915229874375
If you've created a custom question requesting the phone number, they you can use a parameter that matches with the question number (a1 through a10). If it is the first custom question, you would use a1 as the parameter on the scheduling url:
https://www.calendly.com/janedoe?a1=4915229874375
Note
If you're attempting to pre-populate the phone number for the SMS Text reminder field, unfortunately, this field cannot be pre-populated.
