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Zapier fields and labels

This article explains the fields available in Calendly's Zapier integration. Use this guide to understand what data is passed to Zapier and how it’s labeled.

Calendly connects to Zapier using secure OAuth login. Below is a list of fields, their data types, and example values that may appear in your Zap workflows.

Fields and labels
Field Field Data Type Field Label Example
cancel_url String Cancel URL https://calendly.com/cancellations/a5cb436f-6c93-41c9-96a4-6e886874ad82
created_at DateTime Invitee Created At 2023-08-10T10:14:32.260960Z
email String Invitee Email john.doe@example.com
event String Scheduled Event URI https://api.calendly.com/scheduled_events/76b8a978-5320-4820-981f-03fdd390a401
first_name String Invitee First Name John
last_name String Invitee Last Name Doe
name String Invitee Name John Doe
rescheduled Boolean Invitee Rescheduled false
reschedule_url String Reschedule URL https://calendly.com/reschedulings/a5cb436f-6c93-41c9-96a4-6e886874ad82
routing_form_submission String Routing Form Submission URI https://api.calendly.com/routing_form_submissions/76b8a978-5320-4820-981f-03fdd390a401
new_invitee String New Invitee URI https://api.calendly.com/scheduled_events/AAAAAAAAAAAAAAAA/invitees/AAAAAAAAAAAAAAAA

Note: In the event an invitee reschedules, New Invitee URI would be included.
old_invitee String Old Invitee URI https://api.calendly.com/scheduled_events/BBBBBBBBBBBBBBBB/invitees/BBBBBBBBBBBBBBBB

Note: URI reference to old invitee instance that was rescheduled. 
no_show.uri String Invitee No Show Created URI https://api.calendly.com/invitee_no_shows/76b8a978-5320-4820-981f-03fdd390a401
no_show.created_at DateTime Invitee No Show Created At 2023-08-10T10:14:32.260960Z
payment.provider String Payment Provider stripe
payment.amount Number Payment Amount 1234.56
payment.currency String Payment Currency USD
payment.external_id String Payment External ID ch_AAAAAAAAAAAAAAAAAAAAAAAA
payment.terms String Payment Terms sample terms of payment (up to 1,024 characters)
payment.successful Boolean Payment Successful true
questions_and_answers[]answer String Questions and Answers Answer  
questions_and_answers[]position Integer Questions and Answers Position 1, 2, 3, 4
questions_and_answers[]question  String Questions and Answers Question This is a required custom question with answer choices. What do you think?
reconfirmation.created_at DateTime Invitee Confirmed At 2023-08-10T10:14:32.260960Z 
reconfirmation.confirmed_at DateTime Reconfirmation Created At 2023-08-10T10:14:32.260960Z
status String Invitee Status active
text_reminder_number String Invitee Text Reminder Number +1 404-555-1234
timezone String Invitee Timezone America/New_York
updated_at DateTime Invitee Updated At 2023-08-10T10:14:32.260960Z
uri String Invitee URI https://api.calendly.com/scheduled_events/AAAAAAAAAAAAAAAA/invitees/AAAAAAAAAAAAAAAA
event_type.active Boolean Event Type Active true
event_type.admin_managed Boolean Event Type Admin-Managed false
event_type.booking_method String Event Type Booking Method instant
event_type.color String Event Type Color #fff200
event_type.created_at DateTime Event Type Created At 2023-08-10T10:14:32.260960Z
event_type.custom_questions[]answer_choices[] String Event Type Custom Questions Answer Choices  
event_type.custom_questions[]enabled Boolean Event Type Custom Question Enabled  
event_type.custom_questions[]include_other Boolean Event Type Custom Questions Include Other false, false, true, false
event_type.custom_questions[]name String Event Type Custom Questions Text  
event_type.custom_questions[]position Integer Event Type Custom Questions Position  
event_type.custom_questions[]required Boolean Event Type Custom Questions Required  
event_type.custom_questions[]type String Event Type Custom Questions Type  
event_type.deleted_at DateTime Event Type Deleted At 2023-08-10T10:14:32.260960Z
event_type.description_html String Event Type Description HTML <p>15 Minute Meeting</p> 
event_type.description_plain String Event Type Description Plain Text 15 Minute Meeting 
event_type.duration Integer Event Type Duration 15 
event_type.internal_note String Event Type Internal Note This an internal note 
event_type.kind String Event Type Kind solo 
event_type.name String Event Type Name 15 Minute Meeting 
event_type.pooling_type String Event Type Pooling Type round_robin 
event_type.profile.name String Profile Name John Smith 
event_type.profile.owner String Profile Owner https://api.calendly.com/users/ABC123 
event_type.profile.type String Profile Type User 
event_type.profile.scheduling_url String Profile Scheduling URL https://calendly.com/john-smith 
event_type.scheduling_url String Event Type Scheduling URL https://calendly.com/john-smith/15min 
event_type.secret Boolean Event Type Secret false 
event_type.type String Event Type Type StandardEventType 
event_type.updated_at DateTime Event Type Updated At 2023-08-10T10:14:32.260960Z 
event_type.uri String Event Type URI https://api.calendly.com/event_types/AAAAAAAAAAAAAAAA 
scheduled_event.created_at DateTime Scheduled Event Created At 2023-08-10T10:14:32.260960Z 
scheduled_event.end_time DateTime Scheduled Event End Time 2019-08-24T14:15:22.000000Z 
scheduled_event.event_guests[]created_at DateTime Scheduled Event Event Guests Created At 2019-08-24T14:15:22.000000Z, 2019-08-24T14:15:22.000000Z, 2019-08-24T14:15:22.000000Z 
scheduled_event.event_guests[]email String Scheduled Event Event Guests Email guest_1@example.com, guest_2@example.com, guest_3@example.com 
scheduled_event.event_guests[]updated_at DateTime Scheduled Event Event Guests Updated At 2019-08-24T14:15:22.000000Z, 2019-08-24T14:15:22.000000Z, 2019-08-24T14:15:22.000000Z 
scheduled_event.hosts String Scheduled Event Hosts URI  
scheduled_event.hosts.email String Scheduled Event Hosts Email  
scheduled_event.event_type String Event Type URI https://api.calendly.com/event_types/AAAAAAAAAAAAAAAA 
scheduled_event.invitees_counter.active Integer Active Invitees Count 1 
scheduled_event.invitees_counter.limit Integer Invitees Limit 1 
scheduled_event.invitees_counter.total Integer Total Invitees 1 
scheduled_event.location.type String Scheduled Event Location Type physical 
scheduled_event.name String Scheduled Event Name 15 Minute Meeting 
scheduled_event.start_time DateTime Scheduled Event Start Time 2023-08-10T10:14:32.260960Z

Note: Timestamp in UTC timezone.
scheduled_event.status String Scheduled Event Status active 
scheduled_event.updated_at DateTime Scheduled Event Updated At 2023-08-10T10:14:32.260960Z 
scheduled_event.uri String Scheduled Event URI https://api.calendly.com/scheduled_events/GBGBDCAADAEDCRZ2 
tracking.utm_campaign String Tracking UTM Campaign  
tracking.utm_source String Tracking UTM Source  
tracking.utm_medium String Tracking UTM Medium  
tracking.utm_content String Tracking UTM Content  
tracking.utm_term String Tracking UTM Term  
tracking.salesforce_uuid String Tracking Salesforce UUID  
scheduled_event.cancellation.canceled_by String Scheduled Event Cancellation Canceled By John Doe 
scheduled_event.cancellation.reason String Scheduled Event Cancellation Reason Sorry, can't make it 
scheduled_event.cancellation.created_at DateTime Scheduled Event Cancellation Create At 2019-01-02T03:04:05.678123Z 
scheduled_event.cancellation.canceler_type String Scheduled Event Cancellation Canceler Type invitee 
invitee.cancellation.canceled_by String Invitee Cancellation Canceled By John Doe 
invitee.cancellation.reason String Invitee Cancellation Reason Sorry, can't make it 
invitee.cancellation.created_at DateTime Invitee Cancellation Create At 2019-01-02T03:04:05.678123Z 
invitee.cancellation.canceler_type String Invitee Cancellation Canceler Type invitee 
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