Meeting polls make it easy to coordinate schedules with a group. Offer multiple time options for participants to vote on, and conveniently book the best time that works for everyone.
Step 1 - Choose times to offer
- Go to your Home page in Calendly or open the Calendly extension.
- Select +Create, then choose More ways to meet > Meeting poll.
- Adjust your preferences:
- Time Zone: Choose your time zone for selecting times. Poll participants will see the times in their own time zones.
- Duration: Set the length of the meeting.
- Host: Add additional hosts from your organization if needed.
- On the calendar, select up to 40 times for participants to vote on. You can:
- Offer times that overlap.
- Remove times using the x/40 times selected option or clear all.
- Select Next.
Step 2 - Set up meeting details
- Enter the meeting name and location.
- Add an optional description or instructions for participants.
- Adjust the Optional settings based on your preferences.
- Select Share meeting poll.
To make changes later, go to your Meetings page and select the Pending tab. From there, open the poll details and select Edit.
Note
Reserved times are removed after a meeting is scheduled or the poll is deleted. This may take a few minutes to update on your calendar.
Step 3 - Share your meeting poll link
Once your poll is set up, Calendly generates a unique link for sharing. You can:
- Customize the link ending by editing the text in the box.
- Preview how the poll looks to participants by selecting View live page.
When ready, select Copy Link and share it with your invitees in a message. Participants will use the link to review the times and vote for their preferences.
Step 4 - Book the meeting
Each time a participant votes, you’ll receive an email notification with their response. You can also track all votes by visiting the poll on the Meetings page under the Pending tab.
To schedule the meeting:
- Open your poll details and review the votes.
- Find the preferred time and select Book meeting time.
- Confirm the invitee list, then select Book Meeting.
After booking, you and your invitees will receive calendar invitations with the meeting details.