In the Location section of your event type, choose how you want to host your meeting. You can meet:
- In person
- By phone
- Over video
- At a custom location
- At a location your invitee provides
Set the location
- From your Event Types page, select the event you want to edit.
- Open the Location section.
You can now choose one or more of the following:
In-person meeting
- Enter the address or meeting place.
- Want to add more details? Select + Add a note.
- Select Save changes.
Phone call
- Choose one:
- Require invitee's phone number
- Provide a phone number to invitees after they book
- Select Save changes.
Tip: Choose Require invitee's phone number to reduce no-shows. Calendly will add a phone number field to the booking page.
Video conferencing
To meet over video, first connect your video conferencing tool to Calendly.
Custom location
- Enter your custom location (this could be a static video link).
- Choose to show it:
- On booking page
- Only after booking confirmation
- Select Save changes.
Tip: If you use a video tool that Calendly doesn’t integrate with, paste a static link here. See How to use other video conferencing options.
Invitee provides the location
- Select Ask invitee.
- Calendly will add a location field to the booking page.
- Select Save changes.
Add multiple location options
To let invitees choose a location:
- Select + Add location.
- Choose another location type.
- Repeat as needed.
When you're done, select Save changes, or move to the next section of your event type.
After an invitee books
Calendly will share the location details in:
- The confirmation page
- The calendar event
- Email or text notifications
Need to change a scheduled meeting’s location?
Once a meeting is booked, its settings are locked. To change the location:
- Update the event type's Location section.
- Go to your Meetings page.
- Find the meeting.
- Reschedule it for the same time and date with the new location.