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Meeting polls overview

Calendly meeting polls combine both voting and scheduling by allowing you to set your meeting details and availability, prompt participants to vote on times, and schedule the overall best time—keeping everyone in the loop.

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For example, you can:

  • Consolidate tools: Calendly handles voting and scheduling.
  • Take everyone’s time into consideration: Let people vote on their preferred times for upcoming meetings.
  • Find the best time to meet: Book a single time to meet with one or many hosts and multiple attendees, based on the times they prefer.
  • Turn voters into attendees: Calendly will send calendar invites and meeting details to everyone who votes in a poll when you select and schedule the best time.

Best practices

You can use meeting polls to align schedules for single or multi-host meetings with multiple invitees.

Some examples include:

  • A meeting with colleagues
  • A collaborative working session
  • A review with stakeholders
  • A dinner with friends or family

If you’d like one invitee to choose a time to meet, we recommend creating a one-off meeting instead.

Setting up meeting polls

Ready to set up meeting polls? This Help Center article will walk you through the steps: How to create and schedule a meeting poll.

FAQ

Where can I manage my meeting polls after creating them? 
Once a meeting poll is live, you can manage them from your Pending meetings.
Who can vote in a meeting poll?

Anyone who has your meeting poll link can vote in the poll and attend the meeting. Participants do not need to have a Calendly account or be logged into a Calendly account to vote.

A maximum of 40 unique participants can vote in a poll, based on their email address. A participant cannot vote with the same email address more than once.

What can voters see?
By default, while voting, participants can see who else is voting as well as what times people are voting for. In addition, once the meeting is scheduled, participants can see the emails of the other attendees on the calendar invite.
How many times can I offer and when? 
You can offer up to 40 times for invitees to vote on in a single meeting poll. The date range of a meeting poll cannot exceed three months.
How does my availability affect meeting polls?

When offering times, Calendly automatically takes your availability and connected calendars into consideration.

However, to prioritize your meeting, you can offer and book times that overlap with existing meetings, as long as they are not Calendly-scheduled meetings.

Can I prevent double bookings by reserving meeting poll times? 

If you’d like to prevent new bookings while people are still voting on times, you can reserve times.

Once your meeting is booked, Calendly will remove the holds from your calendar. Calendly will also remove holds if the pending meeting is deleted.

Note: After a meeting has been booked or a poll has been deleted, it can take several minutes to remove the holds from your calendar.

To reserve times, view Step 2 – Set up meeting details.

How do meeting polls handle timezones?
Calendly will automatically detect your participant’s timezone from their browser or device. When poll participants visit the meeting poll page, Calendly will convert the offered times to their timezones.
Can I add a participant that did not vote?
You can add additional invitees at the time of scheduling your meeting poll. Select the meeting poll in your Pending meetings, select Book meeting time and + Add invitee, then enter the additional invitee's name and email address.
Can I remove unwanted voters from a poll before scheduling?
If an unwanted person votes in your poll, you can remove them before you schedule the meeting.
Select the meeting poll in your Pending meetings, select Book meeting time and select the X next to any invitee to remove them.
What happens if I delete a meeting poll?
If you delete a poll, the poll link will no longer be active, and invitees will no longer be able to vote. The poll will be removed from your Pending meetings. You cannot recover a deleted poll, but you can create a new one.
When does a meeting poll close? 

A poll will close when:

  • You book a meeting time.
  • The offered times have passed (the poll link has expired).
Can I reschedule a meeting poll?
You cannot reschedule a poll, but Calendly is considering this as a future enhancement.

What's next?

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