Calendly Meeting Polls help you quickly find a time that works for everyone. Invitees vote on the times they prefer, and once voting ends, you pick the best option. Calendly handles the scheduling and sends out the invites.
When to use a Meeting Poll
Meeting Polls are great for coordinating with a group. For example, you can use them to:
- Catch up and plan next steps with your team
- Brainstorm ideas in a working session
- Get feedback and make decisions with stakeholders
- Choose a time to meet with friends or family
How meeting polls work
Who can vote?
Anyone with the poll link can vote—even if they don’t have a Calendly account. Invitees can see which times are most popular and who has responded. Calendly automatically adjusts times to each invitee’s local time zone.
How do I schedule the meeting?
You can reserve proposed times to prevent double bookings while the poll is open. Once voting ends:
-
Choose the best time
Review the poll results and select the time that works best for everyone. -
Add any invitees who didn’t vote
Include anyone who didn't participate in the poll but should still be a part of the meeting. -
Book the meeting and let Calendly handle the rest
Once you confirm the time, Calendly will schedule the meeting and send calendar invites with all the details.
When does a poll close?
A poll stays open until:
- You schedule the meeting
- All proposed times pass
- You delete the poll
If deleted, the poll link becomes inactive and no more responses can be submitted.
Setting up meeting polls
Ready to set up meeting polls? This Help Center article walks you through the steps.