With collective scheduling, one invitee can schedule a time with multiple members of your team simultaneously.
When an event is scheduled, all team members receive a confirmation email. Calendly publishes the event to one team member's calendar, and adds the remaining team members as guests to that calendar event.
IN THIS ARTICLE:
Collective scheduling video example
Skip to 01:07 in this video to see collective scheduling in action:
Collective scheduling setup guide
Note: to use collective scheduling, first make sure:
On your Event Types page, toggle to Team view and click the team page you'll be working on. Select "Add Event Type."
Creating a team event type is very similar to creating a solo event type, with a few important extra steps:
- Selecting "Collective" as the style of the event
- Choosing how team members and invitees will connect
- Choosing which team members need to be present when an event is scheduled
When invitees view this event type, they'll see only the times all selected team members are mutually available. When an event is scheduled, Calendly will publish the event to one team member's calendar, and add the remaining team members as guests to that calendar event.