With event type permissions, any user can be granted access to view and edit event types.
To find out current user roles and permissions, read this article here.
Note
Event type permissions are not available for team or managed events.
Note
Calendly owners and admins have full control over all users' events and bookings. Group admins can manage events from users in their respective group.
Event type permissions table
The following table outlines the different permission levels.
|
Permission |
Event type Owner |
Event type Editor |
Event type Viewer (host) |
Event type Viewer (not a host) |
|
Manage an |
✔️
|
✔️
|
✔️ |
✔️ |
|
Host management (with Collective and Round Robin) |
✔️ |
✔️ |
𝙓 |
𝙓 |
|
Add/Remove people from the event type (as editors or viewers) |
✔️ |
✔️ |
𝙓 |
𝙓 |
|
Add the event type to a routing form (note: routing forms are available for admins, owners, and group admins only) |
✔️ |
✔️ |
𝙓 |
𝙓 |
|
Use event link to book a meeting on behalf of the Host |
✔️ |
✔️ |
✔️ |
✔️ |
|
View their own scheduled events (where they are the host) that were created from the event type |
✔️ |
✔️ |
✔️ |
✔️ |
|
Reschedule their own event created from an event type |
✔️ |
✔️ |
✔️ |
𝙓 |
|
Cancel their event created from an event type |
✔️ |
✔️ |
✔️ |
✔️ |
|
Mark their event created from an event type as no-show |
✔️ |
✔️ |
✔️ |
𝙓 |
|
View another host’s scheduled events that was created from the event type |
✔️ |
✔️ |
✔️ |
✔️ |
|
Reschedule another host’s event created from an event type |
✔️ |
✔️ |
✔️ |
✔️ |
|
Cancel another host’s event created from an event type |
✔️ |
✔️ |
✔️ |
𝙓 |
|
Mark another host’s event created from an event type as no-show |
✔️ |
✔️ |
✔️ |
𝙓 |
|
Add meeting notes |
✔️ |
✔️ |
✔️ |
✔️ |
|
Reschedule or Remove invitee |
✔️ |
✔️ |
✔️ |
✔️ |
How to edit permissions for an event type
- From the home menu, select the gear icon for your event type.
-
Select Edit Permissions/Edit hosts.
-
You can also find these settings from the event type edit screen.
-
- Type in and select which user you want to grant permissions to. You have these options to choose from:
- Can edit: can make changes to an event type’s settings (see how to edit an event type here).
- Can view: can see the event type in their account and share the event’s booking link, but cannot make any edits to the event itself.
- Remove from event type: remove any existing permissions for a user.
- Transfer ownership: transfers event type ownership to another user.
- Save your changes.
Creating an event for another user
As an account owner or admin, you can create an event for another Calendly user. The animation below shows this action. As an admin, you will be made the owner of the event, but the user would be the host with editing permissions by default (or could also be changed to view permissions).
Editing permissions for one-off meetings and polls
You also can add hosts to one-off meetings and polls!
Note
This feature is available for Calendly owners, admins, and group admins.