Event type permissions

With event type permissions, a user in your Calendly account can have the ability to view and edit someone else's event types. This is helpful for team collaboration, or when someone only needs to share a scheduling link.

To learn about our current user roles and permissions, read this article.

Event type permissions table

The following table outlines the different permission levels.

Permission

Event type Owner

Event type Editor

Event type Viewer

Manage an
event type

✔️ Same as Editor, plus:

  • Can delete event types

✔️ Same as Viewer, plus:

  • Can disable event types
  • Can modify all settings

✔️ Can view, share, and clone event types

Host management (with Collective and Round Robin)

✔️ Can add and remove hosts

✔️ Same as Owner

𝙓

Add/Remove people from the event type (as editors or viewers)

✔️

✔️

𝙓

Add the event type to a routing form (note: routing forms are available for admins, owners, and group admins only)

✔️

✔️

𝙓

Use event link to book a meeting on behalf of the Host

✔️

✔️

✔️

View their own scheduled events (where they are the host) that were created from the event type

✔️

✔️

✔️

Reschedule their own event created from an event type

✔️

✔️

𝙓

Cancel their event created from an event type

✔️

✔️

✔️

Mark their event created from an event type as no-show

✔️

✔️

𝙓

View another host’s scheduled events that was created from the event type

✔️

✔️

✔️

Reschedule another host’s event created from an event type

✔️

✔️

✔️

Cancel another host’s event created from an event type

✔️

✔️

𝙓

Mark another host’s event created from an event type as no-show

✔️

✔️

𝙓

Add meeting notes

✔️

✔️

✔️

Reschedule or Remove invitee

✔️

✔️

✔️

How to edit permissions for an event type

NOTE: Event type permissions are not available for team events.

  1. From the home menu, select the gear icon for your event type.etgif.gif
  2. Select Edit Permissions.
    • You can also find these settings from the event type edit screen.

      s3.png

  3. Type in and select which user you want to grant permissions to. You have these options to choose from:
    • Can edit: can make changes to an event type’s settings (see how to edit an event type here).
    • Can view: can see the event type in their account and share the event’s booking link, but cannot make any edits to the event itself.
    • Delete permission: remove any existing permissions for a user.
    • Transfer ownership: transfers event type ownership to another user.etgif2.gif
  4. Save your changes.

Creating an event for another user

As an account owner or admin, you can create an event for another Calendly user. The animation below shows this action. As an admin, you will be made the owner of the event, but the user would be the host with editing permissions by default (or could also be changed to view permissions).rrrrrrr.gif

Select Edit Permissions/Edit hosts.

Editing permissions for one-off meetings and polls

You also can add host permissions for one-off meetings and polls!

etpermpoll.gif

Note

This feature is available for Calendly owners, admins, and group admins.