Improve your invitees' experience by using Calendly routing forms to pre-fill info like name and company, saving them time and personalizing the process.
Routing also helps reduce mistakes and ensures invitees finish the form quickly. Overall, pre-filled forms make the scheduling experience faster and more enjoyable for everyone.
Pre-populating Calendly routing forms
- Go to the Routing page.
- Find the form you want to share, then select Share.
- Select Copy link.
- Paste the link into an email, text message, or text editor.
- At the end of the link, add a "?" to start the section where you'll add answers.
- Add a question number ("a1", "a2", etc.) followed by an "=", and then the answer.
- For example, to pre-fill the invitee's name as the first question: ".../yourform?a1=InviteeName"
- Use "%20" to add space between words.
- Example: "a1=John%20Smith"
- To include more answers, type "&", followed by the next question and answer.
- Example: "a1=John&a2=English"
Routing form URL syntax
| Term | Use |
| ? | Starts the pre-filled section of the URL |
| a1, a2, a3 | Refers to specific question numbers on your routing form |
| = | Assigns an answer to a question, for example: a1=John |
| %20 | Adds a space between words, for example: a1=John%20Smith |
| & | Adds more answers to the URL, for example: a1=John&a2=English |
| autofill=true | Add to the end of the URL to auto-submit the form and route the invitee based on their answers |
All answers are case sensitive. Make sure your URL answers match the exact text in your routing form.
Example: Full pre-filled routing form
Pre-filled URL:
https://calendly.com/d/ckv-s89-f7j?a1=Susan%20Smith&a2=School&a3=9%20or%20less&a4=Chemistry
This URL auto-fills the form with:
- a1 = Susan Smith
- a2 = School
- a3 = 9 or less
- a4 = Chemistry
What it looks like: