Admins and users with editing permissions can update availability for personal and shared event types on behalf of other users.
Before you begin
To manage availability, you must either:
- Be an admin or owner, or
- Have editing permissions for the event type
Learn more about event type permissions.
Update a personal event type
Use these steps to update the availability of a personal event type for another user:
- Go to the Home page.
- Open the My Calendly dropdown.
- Select the user whose availability you want to manage.
- Choose the event type you want to update.
- Expand the Availability section.
- From the Schedule dropdown, select Custom schedule.
- Adjust the hours as needed.
- Check the time zone under Weekly hours.
- To add date-specific hours, select + Hours under Date-specific hours.
Update a shared or team event type
You can manage availability in two ways:
- By host – customize each host’s availability
- For all hosts – set the same schedule for everyone
Follow these steps:
- Go to the Home page.
- In the My Calendly dropdown, select the team or user.
- Choose the shared or team event type.
- Expand the Availability section.
- Using the Schedule dropdown, choose to set hours by host or to set the same hours for all hosts.
Set availability by host
- Select each host’s name to view their individual schedule.
- Use the Schedule dropdown to select Custom schedule.
- Adjust each host’s hours.
- Want to reuse availability from another event? Select the Apply to/from event types icon.
Set availability for all hosts
- Choose Set the same hours for all hosts.
- Use the Schedule dropdown to select Custom schedule.
- Adjust the hours as needed.
- Confirm the correct time zone.
- To add one-time hours, select + Hours under Date-specific hours.
Note
You can’t apply or copy hours to Collective or Round Robin event types when all hosts are set to share the same availability.