How to connect your calendar

December 12, 2024 16:13

Connecting your calendar to Calendly allows you to check for conflicts and seamlessly add scheduled Calendly events to your calendar.

If you connect your calendar to Calendly, you will enjoy several advantages:

Stay organized since Calendly meetings will automatically be added to your calendar.
Save time and effort by automatically syncing your pre-existing meetings with Calendly.
Prevent unwanted double bookings, saving you the hassle of having to reschedule or cancel conflicting appointments.
Makes team scheduling easy for Collective and Round Robin events.

Before you begin

Calendly integrates with the following calendar platforms:

Note

If you are using our Free Plan, you have the option to connect one calendar to your Calendly account. However, if you have one of our paid plans, you can connect up to six calendars to your Calendly account. For more information on our plans and pricing, please visit our pricing page.

Connect your first calendar

Select Availability from your left-hand navigation panel.
Navigate to your Calendar settings tab.
Select Connect next to the type of calendar you wish to connect.
Follow the onscreen prompts to sign-in to your account.

Connect additional calendars

Select Availability from your left-hand navigation panel.
Navigate to your Calendar settings tab.
Select + Connect calendar account.
Select the type of calendar you wish to connect.
Follow the onscreen prompts to sign-in to your account.

Configuring your Calendar

Calendars to check for conflicts

Calendly checks your connected calendar(s) in real-time to prevent scheduling conflicts. Any events marked as busy are hidden from your availability, avoiding double bookings. Only your available times are shown—invitees can't see your full calendar details.

To choose which calendars Calendly checks for conflicts:

Go to the Calendar settings section of the Availability page.
Under Calendars to check for conflicts, select Checking X calendar(s).
Select the calendars and sub-calendars that you want Calendly to check.
Select Update.

Calendar to add events to

When someone schedules a meeting with you using Calendly, it will automatically be added to the calendar you have selected in the Calendar to add events to section on your Calendar settings page.

To choose which calendars Calendly adds events to:

Go to the Calendar settings section of the Availability page.
Under Calendar to add events to, expand the dropdown and select the calendar you want new events added to.
- Events can only be added to one calendar.
- You can choose not to add new events to a calendar.

Sync settings

Buffers

To make buffers visible, you can sync them with your connected calendar. When enabled, your Calendly buffers will show on both your calendar and your Calendly Meetings page. Here's how to enable this feature:

Find the Sync settings section in your Calendar settings.
Select Include buffers on this calendar.

Deleting or declining

To make canceling events easier, you can cancel a Calendly event directly from your connected calendar. Here’s how to enable this feature:

Find the Sync settings section in your Calendar settings.
Select Deleting or declining an event in your calendar will also cancel it in Calendly.

With this setting on, any Calendly event you decline or delete from your calendar will be canceled in Calendly. Note: If an invitee cancels or deletes the event on their calendar, it won’t be canceled in Calendly.