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How to add your scheduling link to your email signature

Adding your Calendly scheduling link to your email signature lets invitees easily book time with you. If you're looking for other ways to share your link, check out our article on sharing your scheduling link.

In this article, we'll walk you through how to add your scheduling link to your email signature using the following options:

Locate your scheduling links

Landing page link
  • Landing page link: the scheduling page with all of your active event types
    1. Navigate to your Calendly Home page. 
    2. Select Event Types.
    3. The link is located just below your name.

Landing page link.png

Event scheduling link
  • Event scheduling link: the scheduling page for a specific event type
    1. Navigate to your Calendly Home page. 
    2. Select Event Types. 
    3. Locate the event you want to share.
    4. Select Copy link on the specific event tile.

Copy booking link.png

How to hyperlink text

Hyperlinking text in the body of an email or in your email signature is a quick and convenient way to share your Calendly link with invitees.  

Steps to hyperlink text
  1. Navigate to your Calendly Home page and visit the Event Types page.
  2. Copy the scheduling link you desire to share.
  3. Navigate to your email program.
  4. Highlight the text you want to hyperlink (in a composed email or your email signature editor).
  5. Select the Insert link icon in the toolbar.
    Hyperlink button in email signature.png
  6. Paste the scheduling link in the URL box. 
  7. Select Ok / Save.

How to add a scheduling button

Insert a scheduling button into your email signature by downloading the image directly to your computer and then uploading it to your email program.

Steps to add a scheduling button
  1. Navigate to your Calendly Home page and visit the Event Types tab.
  2. Copy the scheduling link you desire to share.
  3. View the gallery of our scheduling button options.
  4. Select the scheduling button that best suits you from the gallery above. 
  5. Highlight the scheduling button. (On a computer, you can also right-click on the scheduling button of choice.)
  6. Save the scheduling button to your device. (On a computer, select Save image as... and save the scheduling button to your computer.) 
  7. In the email signature editor, select the Insert image icon in the toolbar and select the file you've just saved.
    Add picture to email signature.png
  8. In the editor pane, select the newly-added button image to highlight it. 
  9. Select the Insert link icon and add your Calendly link. 
    schedule a meeting button email signature.png
  10. Select Ok / Save.

Scheduling button gallery

Calendly_emailbutton_3.png  Calendly_emailbutton_4.png  Calendly_emailbutton_9.png  Calendly_emailbutton_10.png 

Calendly_emailbutton_1.png  Calendly_emailbutton_2.png  Calendly_emailbutton_5.png  Calendly_emailbutton_6.png

Steps to save a scheduling button to your device
  1. Select the scheduling button that best suits you from the gallery above.
  2. Highlight the scheduling button. (On a computer, you can also right-click on the scheduling button of choice.)
  3. Save the scheduling button to your device. (On a computer, select Save image as... and save the scheduling button to your computer.) 
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