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How to add your scheduling link to your email signature

Make it easier for other to book time with you by adding your Calendly scheduling link to your email signature. 

In this article, we'll walk you through how to add your scheduling link to your email signature using the following options:

Before you begin

  • Find the scheduling link you want to use. For steps, see our article on sharing links.

Hyperlinking text

Hyperlinking text is a fast and simple way to share your Calendly link with invitees.  

Steps to hyperlink text
  1. Copy the link you want to share.
  2. Go to your email program.
  3. Highlight the text you want to hyperlink (in a composed email or your email signature editor).
  4. Select the Insert link icon.
    Hyperlink button in email signature.png
  5. Paste the scheduling link in the URL field. 
  6. Select Ok or Save.

For more info on editing your email signature, see these resources:

Adding a scheduling button

You can insert a button image into your email signature and link it to your Calendly. 

Steps to add a scheduling button
  1. Copy your Calendly link from your Scheduling page.
  2. Choose a button from the scheduling button gallery.
  3. Highlight the scheduling button.
    • With a mouse, you can also right-click the scheduling button of choice.
  4. Save the scheduling button to your device.
    • On a computer, select Save image as... and save the scheduling button to your computer.
  5. Go to your email program.
  6. In the email signature editor, select the Insert image icon and upload the saved button. 
    Add picture to email signature.png
  7. In the editor, select the newly-added button image to highlight it. 
  8. Select the Insert link icon and add your Calendly link. 
    schedule a meeting button email signature.png
  9. Paste the scheduling link in the URL box. 
  10. Select Ok or Save.

For more info on editing your email signature, see these resources:

Scheduling button gallery

Calendly_emailbutton_3.png  Calendly_emailbutton_4.png  Calendly_emailbutton_9.png  Calendly_emailbutton_10.png 

Calendly_emailbutton_1.png  Calendly_emailbutton_2.png  Calendly_emailbutton_5.png  Calendly_emailbutton_6.png

Steps to save a scheduling button to your device
  1. Choose the button you prefer from the gallery above.
  2. Highlight the scheduling button.
    • With a mouse, you can also right-click the scheduling button of choice.
  3. Save the scheduling button to your device.
    • On a computer, select Save image as... and save the scheduling button to your computer.
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