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Adding your scheduling link to your email signature

There are a number ways to share your Calendly scheduling link with invitees. One of the most impactful ways of sharing is via your email signature. In this article, we'll discuss how to add your scheduling link to your email signature using the following methods: 

  • Hyperlinking text  
  • Adding a scheduling button
    • View our gallery of scheduling button options below

Locating your scheduling links

Landing page link
  • Landing page link: the scheduling page with all of your active event types
    1. Navigate to your Calendly Home page. 
    2. Select Event Types.
    3. The link is located just below your name.

Screenshot 2023-09-01 at 4.25.16 PM.png

Event scheduling link
  • Event scheduling link: the scheduling page for a specific event type
    1. Navigate to your Calendly Home page. 
    2. Select Event Types. 
    3. Locate the event you want to share.
    4. Select Copy link on the specific event tile.

Screenshot 2023-09-01 at 4.25.37 PM.png

Hyperlinking text 

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Hyperlinking text in the body of an email or in your email signature is a quick and convenient way to share your Calendly link with invitees.  

Steps to hyperlinking text
  1. Navigate to your Calendly Home page.
  2. Select the Event Types tab.
  3. Copy the scheduling link you desire to share.
  4. Navigate to your email program.
  5. Highlight the text you want to hyperlink (in a composed email or your email signature editor).
  6. Select the Insert link icon in the toolbar.
    Settings_-_harrypotter.gryffindor111_gmail.com_-_Gmail_2022-11-08_10-38-45.png
  7. Paste the scheduling link in the URL box. 
  8. Select Ok.
  9. Select Save. 

Adding a scheduling button 

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Insert a scheduling button into your email signature by downloading the image directly to your computer and then uploading it to your email program.

Steps to adding a scheduling button
  1. Navigate to your Calendly Home page.
  2. Select the Event Types tab.
  3. Copy the scheduling link you desire to share.
  4. View the gallery of our scheduling button options.
  5. Select the scheduling button that best suits you from the gallery above. 
  6. Highlight the scheduling button. (On a computer, you can also right-click on the scheduling button of choice.)
  7. Save the scheduling button to your device. (On a computer, select Save image as... and save the scheduling button to your computer.) 
  8. In the email signature editor, select the Insert image icon in the toolbar and select the file you've just saved.
    Settings_-_harrypotter.gryffindor111_gmail.com_-_Gmail_2022-11-08_09-34-33.png
  9. In the editor pane, select the newly-added button image to highlight it. 
  10. Select the Insert link icon and add your Calendly link. 
    Settings_-_harrypotter.gryffindor111_gmail.com_-_Gmail_2022-11-08_09-39-10.png 
  11. Select Ok.
  12. Select Save. 

Scheduling button gallery

Calendly_emailbutton_3.png  Calendly_emailbutton_4.png  Calendly_emailbutton_9.png  Calendly_emailbutton_10.png 

Calendly_emailbutton_1.png  Calendly_emailbutton_2.png  Calendly_emailbutton_5.png  Calendly_emailbutton_6.png

Saving a scheduling button to your device
  1. Select the scheduling button that best suits you from the gallery above.
  2. Highlight the scheduling button. (On a computer, you can also right-click on the scheduling button of choice.)
  3. Save the scheduling button to your device. (On a computer, select Save image as... and save the scheduling button to your computer.) 
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