Calendly offers buffers that can be added before and after scheduled events preventing back-to-back meetings and giving you extra time in case a meeting runs over.
When buffers are associated with an Event Type, Calendly does not allow for the scheduling of the event if its buffer would conflict with either the start or end time of either a personally scheduled Calendar event or newly scheduled/pre-existing Calendly event.
For example, Let's say you have a Leadership Meeting on Thursdays from 1:00pm-2:00pm that's pre-existing in your connected Calendar and a Calendly event type named "30 Minute Product Demo" with a 15 Minute before/after buffer setting:
- With a 15 Minute Before Buffer, your Calendly 30 Minute Product Demo event would not be able to start until 2:15pm that Thursday since Calendly is ensuring you have 15 minutes of time before the start time of the Calendly event.
- With a 15 Minute After Buffer, your Calendly 30 Minute Product Demo event must end by 12:45pm, 15 minutes before the start-time of the pre-existing Leadership Meeting at 1:00pm. This ensures you have 15 minutes after your Calendly event to get ready for your Leadership Training event
When using buffers, please keep these things in mind:
- Buffers do not apply to the last possible time slot of an event type if there are no scheduled meetings immediately after your Calendly availability ends. For example, you can schedule a 45 minute meeting at 5:15pm (with an after buffer of 15 minutes) if there is not a pre-existing scheduled event at 6:00pm. Essentially, the 15 minute buffer is added automatically since at 6:00pm, your schedule is clear.
- Adding both a before and after buffer can cause them to stack up and remove time slots from your live scheduling page
- Buffers are not added to the event as a "part" of the meeting. For example, a 15 minute after buffer added to a 30 minute event does not get published as a "45 minute" event on your calendar.
- Scheduling an event with a buffer causes that buffer to be glued onto the event. Changing the buffer setting on an event type will not retroactively remove the buffer associated with the scheduled event. Instead, you must change the event buffer(s) to "0" and then reschedule the invitee (you can select their former time) so as to overwrite the old meeting with the rescheduled meeting which does not contain the buffer.
I hope this helps. If it does, please give the post a thumbs up!
Senior Product Specialist
The Calendly Team
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