Need buffer time for in-between appointments

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Eric Oxenberg, Coincident Ideas

I've had this happen several times. I schedule an appointment with someone from 2:00 to 3:00, an hour appointment. Someone else sees I am "free" at 3:00 and books an appointment. I can't get from one location to another instantly, in most cases I am 30 minutes distant from any appointment, so I have to reschedule with the second appointment. What do people do for before and after travel times?

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    Tyler Deady

    Hi Eric,

    You can use our "Buffer before/after event" settings to:

    • Account for meetings running long
    • Give yourself adequate time to commute
    • Adequately prepare for a meeting
    • Regroup, take notes and send follow-up

    You can find the buffer feature within your event types' advanced settings. We recommend adding a buffer either before or after events, as combining the two can sometimes get dicey. Keep in mind, adding buffers allows time to be tacked onto scheduled events. If you would like to add gaps of time between start times, then you'll want to edit your start time intervals for that day's availability.

    Hope this helps!

    Tyler
    Senior Product Specialist
    The Calendly Team

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    Ganesh Raj

    Hi Tyler,

     

    I've added 10 min buffer time after my meetings, But when i test it is not taking buffer time. It is showing continuous time after every meeting(see screenshots). Please help me out what is the issue.

     

    Regards

    Ganesh Raj

     

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    Timothy DaGraca (Edited )

    Hi Ganesh,

    Happy to help clarify here. The buffer is only added after the meeting is booked so that all of the time slots show up and you're able to offer more availability for the convenience of your invitees. 

    I hope that clarifies!

    Tim DaGraca
    Senior Product Specialist
    The Calendly Team 

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    fred glick

    how about if i have a specific appointment that I need to drive to and can't talk to people?   I have a 12, yet someone schedule an 11:45 that I need to be at a computer for but it takes me 1/2 an hour in the car.  it's not for every appointment.  how do I set a buffer just for a specific appointment?

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    Stacey

    Hi @Fred,

    Thanks for reaching out to us!

    While it is not possible to set a buffer for a specific appointment, you can use Zapier to block off time on your calendar if a specific event type is booked. 

    Zapier acts as a middleman, triggering actions in other apps after a Calendly event is scheduled or canceled. I hope that helps!

    Thanks,

    Stassi
    Product Specialist
    The Calendly Team

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    Justin Szwaja

    Stacey,

    So followed this thread but only half found the solution. Actually what I would like to see is Calendly ability to mark certain time slots as "mobile" - meaning I am available to make a call, but I will be mobile during the time. I often prefer to take calls when travelling, but also want the people joining the call to be aware that they are making and joining the call when there will be background noise/distraction (and may not be totally private). Do you think Calendly could do this?

    Justin.

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