Enable multiple time zones on Team calendar events

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17 comments

  • Official comment
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    Hannah McIntosh

    Hi Aleana,

    Thank you for submitting this idea! While I don’t have a target date on when we will offer setting different timezones per user on team event types, I can share your suggestions with the team to discuss further.

    Best,
    Hannah at Calendly

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    Crystal Green

    HI Hannah, we have a distributed team across multiple time zones and this would be extremely helpful for us as well!

     

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    Dawn Nadeau

    I'm a new user and am struggling with this. We are a team of two - one on each coast - we are trying to set up availability for meetings and calls with clients. I can't figure out how to set availability so we find the times when we both are free without a lot of manual manipulation. Am I doing something wrong?

     

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    Collin Apodac

    +1 the team I work with has expanded to other timezones. Calendly still saves us a a lot of time in regard to scheduling but this particular piece has caused some overhead for the team. 

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    Aoife Manley

    I also would really appreciate this feature!

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    Gina Gerritzen

    Another vote for this feature ASAP, please! We made a bad assumption that this was already a feature since it seems so obvious, but are seeing meetings pop up on calendars at ridiculous times (we are spread across 4 time zones). We therefore have to stop using our team link until this is corrected.

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    Collin Apodac

    @gina - the workaround for now is to set the timezone in the event --> set your schedule --> have the team block out their non-working hours on via their Outlook calendar. It's not ideal, but it's what we are doing internally until this feature is added.

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    Gina Gerritzen

    Collin, we will have to block times for now. We use Google and we learned the working hours function doesn't help. Someone set to end work at 5pm had a meeting drop 5-6pm. Thanks!

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    Margot Wampler

    When will this feature be available!?!

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    Joe Saunders

    I could REALLY use this feature ASAP!

    Do you have an ETA on implementation?

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    Teacher Ryan

    Same here, speaking for a team of 10 that's growing. We need to be able to let individual team members book their own available times into the round-robin so that a single meeting link can find the client an available member ASAP.

     

    Thanks

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    William Grove-Fanning

    Same here.  I have members of a team in all four North American time zones. Want to set a round ribbon event for 9-5 for each team member (not just for the person setting up the event). In other words, if I set up a team event with availability for 9-5, we need Calendly to make it 9 to 5 for members of the team in their time zones. Right now, a 5 pm appointment in the Pacific time zone is 8 pm for team members in the Eastern time zone, long after they have quit working. On the flipside, to avoid this problem, if I set a meeting for 9-2 in the Pacific time zone (so people in the Eastern time zone don't work long after 5 pm), people in the Pacific timezone can't be scheduled past 2 pm. Ugh.

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    Tressa Berman

    I need this feature.  We are - especially since the pandemic - increasingly in a global world and need platforms that reflect his reality.  Thank you!! 

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    Doug McDaniel

    Workaround to support this: Set your timezone to wherever you want, then use "Intervals" on the Availability tab to create your own different time zone support for your team.

    See below (I'm the only PST member of my team, hence the split).

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    Heather Crawford

    One more thing - in the booking email sent to our team can it show the time in their timezone?  Or at least note what timezone the date/time in the subject line is?   

    For example, for a meet at 3:30pm Thrusday PDT I got an email with a subject line saying 6:30am Friday - because the event type is in Australia.  My calendar is correct, the email subject line is not in my timezone (nor does it indicate the timezone).

     

    Thank you!!

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    Kellen Chase

    just putting another vote in for an absolutely necessary and naively assumed obvious feature in a globally connected world.  

     

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    Brian Westphal

    This would be extremely helpful. We could accomplish what we need with the interval suggestion shown a couple comments up except it doesn't allow overlapping intervals. There is a portion of the day that both the east coast and west coast are available so that restriction makes no sense. So if they removed that restriction it would solve the problem.

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