Group calendar event for team with round-robin setting

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24 comments

  • Official comment
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    Felix Hu

    Hi Mitchell,

    Thanks for submitting this idea and for the detailed example--very helpful. Will share with the product team!

    - Felix

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    Kevin Lee Smith

    My requirement is similar but much simpler. I just want to use a team to group events. and in those events I want to be able to create group events - i.e. events that multiple people can book.

     

    Essentially I have many meetings types but 4 of them are exam slots people can book. So - i need to be able to create a group (say calendly.com/xxx/exams) that I can give people so thjey can only see those and not my other meetings. Then for those grouped meetings I want to make the events group events so many people can book on to the same exam slot.

     

    At the end of the day, your whole event maintenance and groupinng is rubbish. You need to spend more time thinking about what people want to do....

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    Andrew Bennett

    Hi, similarly, I'm planning an event where we'll have 5 different groups of 4 people each, but so far I can only see the group functionality as working for individual groups. It would be great if there's a way to share just one registration link, where invitees get distributed evenly across the different groups (like the round-robin functionality for standard team events), but where multiple people (in this case, 4) can be added to each slot.

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    Lingokids Teachers

    Hi - Is there any update on this? This would be HUGE for my team!! Thanks, Lingokids Teachers

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    Faelan Herriott

    Really like Calendly for our team and have spent time winning them around only to discover this isn't possible. Our training team offer a variety of online sessions and all of these sessions allow for 3 different people to book in. Unfortunately, without this feature we can't use Calendly. 

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    Grow at Medallia

    I would also like a similar feature. It would be awesome to be able to add Group events to the Team page (as opposed to my Personal page). I essentially just want anyone on my team to be able to view/manage the group events. Right now they exist only on one team member's personal page, which means no one else can see the details or make any changes (what if that person goes on PTO or leaves the company)!

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    Seth Greenberg

    Agree with many of the above suggestions.

    We have weekly onboarding calls (same in practice as webinars/demos). Our request is to enable group events for teams and then allow for round-robin scheduling. We need more than one person to be able to lead calls and have insight into the pipeline.

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    Chris Pfund

    This would be extremely helpful for our organization that completes weekly education training in three states and try to plan trainings out a quarter at a time. Having one team page allows anyone to fill in when someone is sick or becomes unavailable. 

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    TOSA

    Is there any way for the group event type to be available for teams?  My team shares on calendar and once that time slot is filled, no one else can book even though other people are still available during that time slot.  It would be extremely helpful and beneficial if this feature could be added for teams and if that could be done ASAP.  Thanks!

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    Pamela Schneider

    This would be helpful for us to allow multiple team members to do demos with a large group!

     

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    Dev Bootcamp (Edited )

    Need this feature to schedule tours.

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    Dinali De Silva

    Hi everyone - has anyone actually found a product that supports this feature?

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    Simeng (Isabella) Liu

    I'd also like to have this feature added, it will be great process improvement for my team!

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    Faelan Herriott

    I pitched this to a member of the Calendly Dev team about 6 months ago, they considered it, but he told me this feature is not on their roadmap. I have emailed since but received no response. Feel very rejected ;) It is frustrating though because group events are already available on an individual booking page, we just need the same functionality to be applied to a team page! 

    @dinalidesilva as far as I know there is no product that supports it. Calendly is still the best booking software out there in my opinion. Particularly the interface and ease it offers. 

     

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    Hugh Lashbrooke

    Big +1 here from me.

     

    We have multiple people on our team and for some event types, we really need the group booking feature that personal events can have. The use case is the same as what is described in the original post here.

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    Rocío Valdivia

    I'm using the Personal Calendly account and using the group events everyday.

    The only reason why my team is not upgrading to the Team Calendly account is the lack of this functionalitly: to be able to create group events from the Team account.

    Thanks Calendly team for creating this useful tool, please make available group events for the Team accounts! :)

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    Killian Vigna

    Curious to see if there has been any update at all on this feature yet, or even if it's been added to the roadmap? Like Rocio mentions above, it's the only reason we haven't moved forward with Calendly yet. It's hard to believe that even though this feature is available for individual users, the same concept hasn't been introduced into the teams' section yet. 

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    Assabet Admissions

    We are using Calendly for admissions interviews. We have rotating Admission member on different evening and created a calendar specific for this. That evening whatever 4 committee members are there could interview whomever signed up for the slots on the team calendar. 

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    Russell McCullough

    We're also looking for this functionality. Has it been targeted?

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    Jamie Buhler

    We are a small property management firm with 3 leasing agents that do showings.  Combining round robin and group events into one event type would save so much time.  No reason 4 people can't show up to one showing scheduled with the first available staff member.

    Come on Calendly.  We would go pro yesterday if this could be done.  We'd probably even pay double.

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    Anne Weber

    Updates? 

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    John Morlock

    What would work great for us is a combination of

    • round robin event type's ability to set member availability for each interval,

    and

    • group event type's ability set an invitee limit would work great for us
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    Oakleigh TAXITECH Inspections

    I think my requirement is similar to above. 

    I have been using Calendly for 12 months for vehicle inspections. It works well for one person to book into on time slot. Works really well and we are very happy.

    Now we want to use it to book in training. ie one training session for 20 people. So rather than having 20 time slots for 20 people I want one time slot for 20 people. 

    This should be pretty simple to create. 

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    Trish Gawel

    We use the event National Round Robin functionality for interviews and have team members in different time zones. In order to make it work and prevent time slots to be booked outside of someone's availability we have had to put in intervals of let's say 20 mins into the availability (8:30am-8:50am, 8:50am-9:10am, and so forth). With a group of 20 people, they have all set up their availability in Calendly but on the event, it does not pull that information and we have to uncheck the box for that person in that time interval if it is not within their schedule otherwise they will have to put a block in their calendar before and after their shift to prevent getting scheduled outside of their working hours. Or we have to uncheck the box that they are not available for. (A LOT OF CHECKING BOXES)

    It would be nice to be able to enter each team member's availability for the event and to automatically mark the boxes for that person in the intervals that are needed based on their schedule entered. We also realized that we have two people who can be on the same schedule and have the same lunch hour - if one blocks their calendar for lunch they will get fewer appointments booked with the same availability as if we had their boxes unchecked for the intervals that they are taking lunch. The calendar blocks on someone's calendar seem to book someone less than someone who is just removed from intervals instead of blocking their schedule. 

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