Allow Clients to Schedule Multiple Sessions at the Same Time

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43 comments

  • Official comment
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    Brett Clanton (Edited )

    There hasn't been an update from us in a while on this thread, so I'd like to give an update.

    There are at least two ways to think about "scheduling multiple appointments at once":

    1. Recurring appointments ( example: invitee chooses 1pm on Monday and is booked for 4 events, each Monday at 1pm for 4 weeks )
    2. Block of meetings ( example: recruiter schedules a candidate for 5 back-to-back interviews on-site.  The candidate chooses 2pm but the system schedules 2:00-2:45 for a culture interview with Kelly, 2:45-3:45 for a peer review with Mike, etc, etc )

    Recurring Appointments:

    We are working to prioritize this on our roadmap.  All of the feedback on this thread clearly shows the value for the feature and we hope to start investigating solutions soon.

    There is another feature called Email Follow-Ups that should be released in the next month or so.  This feature will allow you to automate emails to go out to your invitees after a meeting concludes.  One use for this feature could be to prompt them to schedule the next appointment.  This might offer a good work-around for this use case.

    Block of meetings:

    We are actively investigating/planning a potential solution for this use case.  I cannot guarantee it or give an ETA yet.  If you're a recruiter scheduling these types of back-to-back meetings and want to share your use case with me, please email me: brett@calendly.com

    Thank you all for your passionate feedback and patience.

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    Bryan Jones

    We have a webinar series that we use Calendly to book, and have run in to a similar situation as you describe. Each event in our series has its own Event Type so multiple bookings are needed. We work around this by using the "custom links" section to add something after they book Event 1 that says "Please book Event 2 here!" which takes them directly to Event 2's scheduling page without having to go to the very beginning of the process. It's a bit of a shortcut for our clients and saves them some time, I think.

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    Karen Shopoff Rooff

    Agreed!  I am trying to use Calendly for my clients to book swimming lessons.  But for people who have multiple kids and want back-to-back lessons, by the time they go through the process again, their time slot has been grabbed by someone else.  BOO!  

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    Melody Vaccaro

    We need this too! We have a learning track for new customers and expect them to sign up for three sessions.

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    Amanda Lynn

    Thanks for submitting this idea. The ability to schedule recurring events is a popular request and it's helpful to understand your use case. I don't have a target date on when we will support a feature like this, but will certainly share with the product team. 

    - Amanda 

     

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    Angie Spuzak

    Ditto - need more multi-session scheduling capacity for sure... Please add it ASAP!  Thanks

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    Universitätsbibliothek Basel

    Must have, thanks.

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    Sarah Artha Negara

    Yes, I need recurring appointments available for my Pilates clients... please add this feature! Thank You

     

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    Mytrae Meliana

    I, too, need recurring appointments for my clients. Please add this! It's a must have for my practice. Thanks.

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    Austin Homeschool Math

    Recurring or repeating appointments would be a great feature for me. I'm a homeschool teacher and tutor and I'm using Calendly to let my clients schedule their own appointments. More often than not these appointments are are recurring "weekly" events (ex: every Monday and Wednesday at 9am).

    My ideal scenario would be that at the beginning of the semester/term my clients would schedule their own recurring appointments within the pre-defined term start/end dates. It'd also be great for them to see a grid style calendar showing their selected appointments, and let them cancel or reschedule individual appointments (which might fall on Holidays or block-out dates, for example).

    Thanks!

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    Amanda Lynn (Edited )

    Thanks for sharing your use case and how the ability to schedule recurring events could help you as a homeschool teacher. Will gladly share with the Product team. 

    - Amanda 

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    Coach Brix / EXSP

    Yes please! Recurring Events would be a huge plus for us!  Thanks!!

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    Sean Maney

    We use calendly to set-up meetings with volunteers at our non-profit support group ministry. We would love to have a feature that allows us to set up recurring monthly meetings. Thank you!

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    Strength In Numbers

    YES YES YES.  Please get this done yesterday!

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    Dalila Jones Stitz

    For ease of use for my clients, I'd also love the option of scheduling a recurring meeting (with options to customize: daily, weekly, biweekly, monthly, etc, on the same, day / time for the same duration). It would be a HUGE help :-)

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    Ariana Elsie McNally

    I'm a coach and this would greatly improve my client's experience (and mine!) - to be able to book recurring sessions at one time. Also, it would prevent them from receiving dozens of email confirmations if everything was done in one session.

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    Corey

    I also need this.

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    Kevin Snow - Time On Target

    yes please!!!

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    onelove photography (Owner: Sara)

    It's a very important feature we need! I have photo sessions with teams in SF and LA on the same day, and need to book the same time slot in two cities!

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    Corey

    I am a private tutor and I'm trying out online booking for the first time. Clients like the idea of it and the buttons and forms are simple and quick, but I am LOSING clients because they can't make a recurring appointment.

    Parents book for a week or two (say they want their child to come in twice a week at 4pm for a small group session every week for the term) and then they "get busy" and don't get around to booking more, even though they want their child to continue. It takes too much time to go through and book every.single.appointment. And I get it.

    When I'm not tutoring I'm taking care of my 3 year old and 6 month old children. It's really hard to keep up with booking and reminding my clients for appointments. My family depends on my "supplemental" income. I'm currently looking for a different booking service that is affordable and has all the features I need, but hoping this one gets updated because all of my marketing materials have this website on them. :(

    When my clients are booking a recurring appointment and there is a conflict (like I've blocked off my son's 3rd birthday next week) it would be good if my clients got a notification and some options of other open appointment times +/- x days.

    Thank you for reading our comments!

    Warmly,

    Corey

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    Kyle Reain

    Come on Calendy, sort this out I'm trying your product for the first time as a busy personal trainer and my clients NEED to be able to book reoccurring time slots every week over 2-3-6 .months, it's astounding you don't have this setup already judging by the dated comments above. My clients are going to get bored having to book them all individually every week, seriously?
    I'm not keen to use your product because of this, it's a massive issue on making things efficient.

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    Ruan Bessa

    So, when will the feature be available? :)

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    Jamie Hayes

    I'd like it as well.

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    Adam Linnemann

    Yes, when?

     

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    Benjeman Shaw

    YES YES YES PLEASE ADD THIS FEATURE!

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    Nola Lynch

    Yes, just to keep reminding you once in a while! This would be a huge help.

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    Pray4Tunisia

    Hey Calendly admin, there is another ideas thread called Scheduling recurring appointments with 30 up votes. If you add this same thread asking for the same feature with 24 up votes, that is 54 up votes. That puts this feature request in 4th place currently (excluding the completed requests). 

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    Dustin and Lauren

    There is already an idea submitted for "Scheduling recurring appointments" You can find it at https://help.calendly.com/hc/en-us/community/posts/115006338967-Scheduling-recurring-appointments

    It has more votes than this idea even though they are the same concept. I recommend everyone go there and up-vote it. It is currently at 33 votes. 

     

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    Zulaica (KBCC CUNY Techworks)

    Yes! Much needed!

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    Clearview Coaching

    This has now been asked for over a year.  What do we need to do to get this functionality in your system??

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