Multiple calendars

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  • Official comment
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    Brett Clanton

    Calendly now supports up to 6 calendar connections per user on our Pro Tier!

    Here's the connection limit based on payment tier:

    Basic:   1 Calendar Connection
    Premium: 2 Calendar Connections
    Pro: 6 Calendar Connections

    With multiple calendar connections, you can check additional calendars for availability to avoid being double booked.

    Connect your additional calendars here: https://calendly.com/app/calendar_connections

    If needed, upgrade your account here: https://calendly.com/billing

    Thanks to everyone that provided feedback and context to help Calendly build what you need!

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    MTV12

    I agree this is a problem for me as well!

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    James McAulay

    Just submitted a support ticket for this exact problem. I would like to know that if someone books 2:00-2:15pm in one Calendly calendar, that slot becomes unavailable in other Calendly calendars. Otherwise, I'm going to double booked!

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    paul.steckler

    Huge feature request for me - I saw the article that "you can make a team" but that means $8/month just to get a single feature that I know is technically feasible since Calendly can connect to more than one calendar type.

    Please consider this a "premium" feature and don't make me jump through hoops. Want a few bucks to add this feature? I'm in. But make it easy please.

    For the record - I use both Office 365 and Google and need to align free/busy across both.

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    Chris Wilson

    Agreed.  I have a gmail account and Outlook (Office 365) and would really like to see the option to have both calendars included in my account

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    Elsa A Chan

    This is easily done by allowing the main calendar to see other calendar details.

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    Chris Wilson

    Thanks @Elsa

    Would you be able to point to a 'how-to' on setting this up?

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    Lorrae Jo (Edited )

    Hello! I believe I fixed this with 2 Google Calendars.

    - There's calendar A (the one I want to use for Calendly)

    - Calendar B (the one I use for my other business, holds all my meetings)

     

    On calendar B (from Google Calendar's help), 

     

    • On your computer, open Google Calendar. You can't share calendars from the Google Calendar app. 
    • On the left, find the "My calendars" section. You might need to click it to expand it. 
    • Hover over the calendar you want to share, click More More and then Settings and sharing.
    • To share with individuals: Under "Share with specific people," add the person or the email address of the person you want to share with.
    • To change wider sharing settings: Under "Access permissions," choose an option in the drop-down menu. Learn more about these options below.
    • If someone isn't already added, click Add people. (I added the email address for Calendar A)
    • Add people and click Send.

    Do this for any sub-calendars under that account (Personal, Business, Family).

    Now, it appears that in Calendar A, all of those events have been imported and can be seen.

     

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    Tassel (Jarrod Stanley)

    Yes, this seems like a big limitation. I use Exchange for my day job, iCloud for my personal life, and G Suite for my volunteer work. If I can't compare across all of these, we're not looking at my real availability. 

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    Kiah Worling

    +1 for multiple calendar connections.  I'd like to connect my Google account as well as my iCloud calendars, so Calendly can check my availability across my business and personal appointments.

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    Andrew S. Baker

    I'm actually testing Calendly because I need to be able to support multiple calendars on multiple platforms as a single user.   This is a discouraging way to have to accomplish it.

    I can understand an additional charge for multiple calendars, but having to deploy a team and manage it as such is really not reasonable.   The technology is already there, and I have 3 calendars I want to manage this against...

     

    Let's make this happen more seamlessly, please.

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    Kahl Orr (Edited )

    I manage multiple businesses and have a calendar for each of them, along with a personal calendar.

    You'd think Calendly was made for those of us who are busier rather than those of us with only one calendar?

    Totally willing to pay for multiple calendar integration. Please implement!

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    Magdalena Studios

    I second this! 

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    Aaron Terry

    @Lorrae Jo .... thanks a lot. You solution worked for me.

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    Tobias Wunden

    Adding of multiple calendars is a must have here as well, and I don't mind if I have to pick one main calendar (to accept new schedules), the others are just for blocking off time.

    An alternative (to full calendar integrations of multiple accounts) would be to support calendar subscriptions, the way one would subscribe to an iCalendar feed containing public holidays. The subscriptions would be used to block off time. This (the ability to import public holidays) would be a great feature in itself plus offer a convenient and cost effective way to solve the multiple account problem, since all major calendaring platforms allow to export calendars to an iCalendar feed (some with, some without authentication).

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    Leo Zakour

    this is a must, unfortunately can't use calendly without this :( 

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    SGridley

    I was able to get this working by adding new Google Calendar items to O365 calendar using Microsoft Flow (similar to Zapier).  To get old, existing Google Calendar items into O365, you will need to do an initial import.

     

    1. Set up and test this template to make sure it syncs to O365 when you create a new Google Calendar item: https://us.flow.microsoft.com/en-us/galleries/public/templates/50229a20493811e6bf53611364194d1a/google-calendar-to-office-365-calendar/

    2. Point the free Calendly version at your O365 calendar

    3. (Optional) Import your existing Google Calendar items into your O365 calendar following these steps:  https://support.office.com/en-us/article/import-google-calendar-to-outlook-098ed60c-936b-41fb-83d6-7e3786437330

     

    Hope this helps, works great for me! 

    The only problem I see is when I change/delete an item in Google Calendar, it does not update in O365 Calendar.  Also, the sync does not work the other way, from O365 Calendar to Google Calendar.  I don't need these other features, but I am guessing a good Microsoft person may be able to edit this Flow template to add those features.

     

     

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    joel

    @SGridley great solution. This template provides full sync, versus just new event creation. 

    https://us.flow.microsoft.com/en-us/galleries/public/templates/d8d4c6c9ba8b443eb29de93b0ae6253d/sync-events-from-google-calendar-to-office-365-calendar/

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    Andrew Rappaport

    Folks who want to get their iCloud calendars to be shared on the Google calendars so that you can get multiple calendars please use this link to see how to do that so you can get your multiple calendars to work in Calendly.

     

    http://www.everythingicafe.com/add-view-icloud-calendars-google-calendar/

     

    This is a WORKAROUND!!! Calendly needs to solve this not force paying costumers to use workarounds that Apple or Google could change and break it.

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    Steven Sutton

    How I got Calendly to use multiple O365 calendars when determining availability.

    Login in to each of the accounts on office365 that you want to use besides the main account that calendly will actually set the appointment on.

    Once in the account click the gear icon and go to Calendar settings.

    Then on the left menu choose Shared Calendars-->Calendar publishing select the calendar and permissions and click Save.  Then copy the ICS url to notepad for now along with a note on what account the link points.

    After you have all the ics links that you want, log into the account that you have connected to Calendly.

    Then from the main calendar screen choose add calendar-->From Internet now copy one of the links into the Link to calendar, give it a name and save.

    Do this for all the accounts you copied to notepad.

    Now go into calendly, click your account-->Calendar connection.

    Then disconnect calendar connection and then reconnect.

    Now under check for calendar conflicts choose all the calendars you just added.

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    Hannah McIntosh (Edited )

    Hi all -

    Thanks for the great feedback on multiple calendar support. The Calendly Research team is taking a closer look at this request. Follow along here for updates and to take a quick survey.

    Best,

    Hannah at Calendly

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    Anna Wos

    What I feel is missing though is working with 2 calendars of different platforms. In my case I have outlook calendar for work and google for personal stuff. I need to keep them separated due to the type of work I'm doing as well as I can't put all my private data into work calendar.

    It would be so great to work with calendly for both aspects. I have found a way around this, but it's far from ideal. I know you are recommending using teams solution, but this creates significantly higher costs and just for myself, having two subscriptions and/or teams subscription is not really ideal.

    Maybe you could consider this as a future development? Limit maybe to 2 or 3 calendars. It would be great use for families or people like myself that need to schedule in two distinct diaries.

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    Greg Wilson

    Communicating availability over all calendars at once is the only reason I looked into Calendly. Without it, this tool is not useful for me. I will keep monitoring in hopes that this changes very soon.

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    Angie Grimes

    This is a necessary part of a busy schedule with multiple platforms and rolls in our lives. Please consider adding this function asap.

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    Dominique Bercy

    I  really need to sync 3 calendars together to see my true availability. Have there been andy real updates?

     

    This thread goes back almost 2  years. 

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    Lloyd Wolf

    I was super excited when I saw the response from Steven Sutton above, posted on November 29, 2018 14:46. It seemed to explain how to get calendly to check availability of multiple Office 365 accounts.

    I was able to log into each of my O365 accounts and capture the corresponding ICS url for each. 

    But I am stuck on the steps that says "Then from the main calendar screen choose add calendar-->From Internet now copy one of the links into the Link to calendar, give it a name and save."  When logged into Calendly, I simply don't see anything that corresponds with the instruction step "choose add calendar-->From Internet now "

    If anyone can tell me how to do that step, I could greatly appreciate it. Thanks in advance!

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    Steven Sutton

    LLoyd,

    The main calendar screen I was referring to is in Outlook right click "My Calendar" and choose add calendar-->From Internet...

    I don't know how this is done through the Outlook Web App.  My guess would be to choose Discover Calendars-->Import Calendar-->From Web

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    Jasper Meurs

    Hi Steven,

    I tried the method you are describing. But unfortunately the calendars I add this way are showing up everywhere except in Calendly... Did you come across the same issue? Reconnecting my office 365 account to Calendly isn't fixing the issue either.

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    Steven Sutton

    Jasper,

    I have confirmed that it is no longer working.  I don't know if this is because I recently changed to the new version Office or because of a change that Calendly made. I can't get Calendly to see anything other than new calendars that I add under MyCalendars but can't get it to see internet ics calendars. I will play around and see if I can find another work around.

    Steven

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    Steven Sutton

    OK, My new work around. It gets very confusing but works. Using Zapier and some creativity.

    I have two O365 accounts, I have personal stuff in account B that I want to show up as busy in account A.

    I use the desktop version of Outlook to login to both accounts.

    Now I right click the calendar from account B and choose copy calendar and it will open a Copy Folder dialog.  Make sure you choose the calendar folder under account A and not account B.

     

     

    It will create a copy of everything that is currently in Calendar B to a new calendar in the same account as calendar A that calendly can see.  I then renamed that copy of the calendar B to "calendar conflicts".

    Next I setup Zapier so that anytime I add an event to account B Calendar it automatically adds it to the copy I created within account A. (Sorry don't have time to do walk through on Zapier steps)

    Drawback is that Zapier only runs every 15 mins so in theory someone could add a conflict in that window of time. And the free Zapier is limited to 100 tasks per month. A task in our case is every time it copies a new event from calendar B to the conflict calendar in account A.

    Hope that helps.

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