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  3. Managing Availability

How to make changes to your schedule

Once you set up your available hours under the Availability page, you can then revisit that page when you need to:

  • update your schedule for multiple event types
  • delete schedules that you no longer use 
  • change your default schedule 
  • update the name of your schedule 
  • make a copy of your schedule 

See How to set up and edit your available hours to adjust the hours you are available. 

How to apply your schedule to your event types 

  1. From any Calendly page, select Availability. 
  2. Select which schedule you would like to apply to your event type(s) from the top of the page. If you have multiple schedules, use the drop-down menu to find another schedule. 
    screencast_2021-10-29_12-05-33.gif

  3. Once your schedule is selected, select the drop-down menu beneath Active On to select which event type(s) you want to apply this schedule to. De-select any event type(s) that you don't want this schedule applied to. 
    screencast_2021-10-29_12-08-14.gif

  4. Select Save from the drop-down menu to update your changes. 

Each time the available hours for a schedule are changed, Calendly automatically applies those changes to any event types using that schedule. 

Note: If your event type duration is longer than the time intervals you have set within your schedule, the schedule will not apply to that event type. For example, if your schedule says that you are free from 4:30-5 pm but the duration of the event type you want to apply your schedule to is 1hr long, the schedule will not apply.

How to delete a schedule you no longer use 

  1. From any Calendly page, select Availability. 
  2. Select which schedule you would like to delete from the top of the page. If you have multiple schedules, use the drop-down menu to find another schedule. 
    screencast_2021-10-29_12-05-33.gif
  3. Once your schedule is selected, select the gear icon from the top right-hand side of the page and select Delete. 
    screencast_2021-10-29_12-34-51.gif
  4. Select Delete again to confirm that you would like to delete that schedule. 

How to set your default schedule 

If you have multiple schedules, use the method below to define your default schedule. Calendly will automatically apply your default schedule to your event types until you assign different schedules to your event types or set custom hours. 

  1. From any Calendly page, select Availability. 
  2. Select which schedule you would like to set as your default from the top of the page. If you have multiple schedules, use the drop-down menu to find another schedule.
    screencast_2021-10-29_12-05-33.gif
  3. Once your schedule is selected, select the gear icon from the top right-hand side of the page and select Set as default. 
    screencast_2021-10-29_13-04-21.gif

How to change the name of your schedule 

  1. From any Calendly page, select Availability. 
  2. Select which schedule you would like to change the name for from the top of the page. If you have multiple schedules, use the drop-down menu to find another schedule.
    screencast_2021-10-29_12-05-33.gif
  3. Once your schedule is selected, select the gear icon from the top right-hand side of the page and select Edit name. 
  4. Insert the new name of your schedule and select Save. 

How to make a copy of your schedule

  1. From any Calendly page, select Availability. 
  2. Select which schedule you would like to change the name for from the top of the page. If you have multiple schedules, use the drop-down menu to find another schedule.
    screencast_2021-10-29_12-05-33.gif
  3. Once your schedule is selected, select the gear icon from the top right-hand side of the page and select Clone.