Fine tuning your availability

Calendly knows when you're available because it sees what's on the calendars you connect with it. Fine tune your availability by blocking additional time slots or overriding certain time slots for each type of event. 

Set times when you're available or unavailable

When you set up Calendly, you probably specified your working hours. You can also limit the hours you're available for each type of event you offer.  For example:

  • teachers may want to offer parent-teacher conferences only after 5 o'clock and set their availability for 5 to 7pm for that type of event
  • consultants may only offer initial consultations for new clients on Tuesday mornings and sessions with existing clients on other days
  • sales people may not want to offer sales appointments after 4pm so they can do paperwork (even though their working hours end at 5pm)

You can specify when you're available or unavailable for a:

  • specific day,
  • specific day of the week,
  • limited period of time, or
  • indefinitely

Connect additional calendars

If you use 2 or more calendars, for example work and personal calendars, you can connect additional calendars so Calendly has a more accurate view of your commitments. If you're on Calendly's Basic (free) plan, upgrade to the :
Although Calendly sees your schedule on multiple calendars, we only add events to one calendar that you specify.

Block time to prepare and wrap up

Block out time (add buffers) before and after events to give you time to prepare or wrap up. To avoid limiting the time guests can book with you, we recommend that you only add buffers before or after events, not both. 

FOR INSTRUCTIONS AND MORE INFORMATION

How to add extra time before or after events (buffers)
Connecting Calendly with Microsoft Exchange calendars
Connecting Office 365 or Outlook.com calendars
Connecting to a Google calendar
Connecting to an iCloud calendar
How to specify calendars Calendly adds events to and checks for conflicts

 

 

Was this article helpful?
155 out of 337 found this helpful