Overview
Calendly has built integrations with the following video conferencing platforms:
- Zoom
- Google Meet
- Microsoft Teams
- GoToMeeting
- Webex (coming soon)
Once connected, Calendly will automatically generate video conferencing details when someone books with you. You and your invitee will also receive details via confirmation email and calendar event.
Let your invitee choose how to meet
For personal event types, you can connect to multiple video conferencing platforms and offer your invitee multiple options to choose from.
If you use a different platform
If you use a video conferencing platform that Calendly does not integrate with, follow the steps in How to use other video conferencing options.
How to schedule a meeting with video conferencing
In this article:
Step 1: Connect your Zoom account
- Visit your Integrations page and select Zoom.
- Select Connect Zoom.
- Sign in to your Zoom account.
- Select Authorize to let Calendly access your Zoom account. Note: If you see info about pre-approving, view Pre-approving Zoom.
- Once authorized, you'll be redirected to Calendly, and you'll see a pop-up confirming you've connected.
⚠️ Before you can schedule meetings with Zoom, you need to complete step 2.
Step 2: Select Zoom as your location
To use Zoom for personal event types
- From your Home page, select the event type you want to use Zoom with.
- Select What event is this?
- From Location, select Zoom.
Tip: If you'd like to offer choices to your invitee, you can select add a location option. Your invitee can choose between meeting via Zoom, Google Meet, or a phone call, for example. - Select Save & Close.
Repeat these steps for each event type you'd like to use Zoom with.
To use Zoom for one-off meetings
Once you've completed Step 1: Connect your Zoom account, you can select Zoom as you create a one-off meeting.
To use Zoom for team event types
You can set Zoom as the location for round robin and collective event types.
- From your Home page, select the round robin or collective event type you want to use Zoom with.
- Select Team Members & Location or Hosts & Location.
- For round robin events, select Zoom as the location for the team members who'd like to schedule with Zoom. The team member must complete Step 1: Connect your Zoom account before they can schedule with Zoom. An admin or owner cannot connect on their behalf.
- For collective events, select the Zoom organizer. As the Zoom organizer, your Zoom account will be used to host the meeting. You can select a different Zoom organizer, as long as the other user has connected their Zoom account to Calendly.
- For round robin events, select Zoom as the location for the team members who'd like to schedule with Zoom. The team member must complete Step 1: Connect your Zoom account before they can schedule with Zoom. An admin or owner cannot connect on their behalf.
- Select Save & Close.
Step 3: Meet over Zoom
As your invitee navigates through the booking flow, they'll see the following details about web conferencing:
After your invitee books, you and your invitee will receive Zoom details via confirmation email and calendar event.
The meeting will also show in your Zoom account under Upcoming Meetings.
Tip: It's best practice to use a passcode with your Zoom meetings. How to add a unique password to your Zoom events outlines how to automatically add passcodes.
In this article:
- Step 1: Connect your Google calendar
- Step 2: Select Google Meet as your location
- Step 3: Meet with Google Meet
Step 1: Connect your Google calendar
You'll need to connect your Google calendar to Calendly to schedule with Google Meet. If you've already connected your Google calendar, you can skip to Step 2.
- Navigate to Account, then Calendar Connections.
- Select + Add Calendar Account.
- Next to Google Calendar, select Connect.
- Sign in to your Google account you'd like to connect.
- Select Allow so Calendly can see when you're available and add events to your calendar.
- You'll see a message that your Google Calendar is successfully connected.
- If you've connected multiple calendar platforms, make sure you select your Google Calendar as your Add to calendar. To change the Add to calendar, select Edit.
⚠️ Before you can schedule meetings with Google Meet, you need to complete step 2.
Step 2: Select Google Meet as your location
To use Google Meet for personal events
- From your Home page, select the event type you want to use Google Meet with.
- Select What event is this?
- From Location, select Google Meet.
Tip: If you'd like to offer choices to your invitee, you can select add a location option. Your invitee can choose between meeting via Google Meet, Zoom, or a phone call, for example. - Select Save & Close.
Repeat these steps for each event type you'd like to use Google Meet with.
To use Google Meet for one-off meetings
Once you've completed Step 1: Connect your Google calendar, you can select Google Meet as you create a one-off meeting.
To use Google Meet for team event types
You can also set Google Meet as the location for round robin and collective event types.
- From your Home page, select the round robin or collective event type you want to use Google Meet with.
- Select Team Members & Location or Hosts & Location.
- For round robin events, select Google Meet as the location for the team members who'd like to schedule with Google Meet. The team member must complete Step 1: Connect your Google calendar before they can schedule with Google Meet. An admin or owner cannot connect on their behalf.
- For collective events, you can decide which account hosts the Google Meet session. Expand Notifications and Cancellation Policy. Under Calendar Invitations, you'll see who is hosting under Sending from. If you'd like to change the user, select change.
- For round robin events, select Google Meet as the location for the team members who'd like to schedule with Google Meet. The team member must complete Step 1: Connect your Google calendar before they can schedule with Google Meet. An admin or owner cannot connect on their behalf.
- Select Save & Close.
Step 3: Meet with Google Meet
As your invitee navigates through the booking flow, they'll see the following details about web conferencing:
After your invitee books, you and your invitee will receive Google Meet details via confirmation email and calendar event.
In this article:
Step 1: Connect your Teams account
When you connect an Office 365 calendar as your Add to calendar, Calendly will automatically look for a Teams account associated with your Office 365 calendar account. If Calendly detects one, your Teams account will be automatically connected, and you can skip to Step 2: Select Teams as your location.
If you're not using your Office 365 calendar as an Add to calendar, you can connect a Teams account with these steps:
- Visit your Integrations page and select Microsoft Teams Conferencing.
- Select Integrate Now.
- Sign in to your Microsoft account.
- Select Accept to let Calendly access your Teams account.
- Once accepted, you'll be redirected to Calendly, and you'll see a pop-up confirming you've connected.
⚠️ Before you can schedule meetings with Teams, you need to complete step 2.
Step 2: Select Teams as your location
To use Teams for personal events
- From your Home page, select the event type you want to use Teams with.
- Select What event is this?
- From Location, select Teams.
Tip: If you'd like to offer choices to your invitee, you can select add a location option. Your invitee can choose between meeting via Teams, Zoom, or a phone call, for example.
- Select Save & Close.
Repeat these steps for each event type you'd like to use Teams with.
To use Teams for one-off meetings
Once you've completed Step 1: Connect your Teams account, you can select Teams as you create a one-off meeting.
To use Teams for team event types
You can also set Teams as the location for round robin and collective event types.
- From your Home page, select the round robin or collective event type you want to use Teams with.
- Select Team Members & Location or Hosts & Location.
- For round robin events, select Teams as the location for the team members who'd like to schedule with Teams. The team member must complete Step 1: Connect your Teams account before they can schedule with Teams. An admin or owner cannot connect on their behalf.
- For collective events, you can decide which account hosts the Teams session. Expand Notifications and Cancellation Policy. Under Calendar Invitations, you'll see who is hosting under Sending from. If you'd like to change the user, select change.
- For round robin events, select Teams as the location for the team members who'd like to schedule with Teams. The team member must complete Step 1: Connect your Teams account before they can schedule with Teams. An admin or owner cannot connect on their behalf.
- Select Save & Close.
Step 3: Meet with Teams
As your invitee navigates through the booking flow, they'll see the following details about web conferencing:
After your invitee books, you and your invitee will receive Teams details via confirmation email and calendar event.
Tip: If your invitee doesn't have a Teams account, they can choose to join the meeting by selecting Continue on this browser.
In this article:
- Step 1: Connect your GoToMeeting account
- Step 2: Select GoToMeeting as your location
- Step 3: Meet with GoToMeeting
Step 1: Connect your GoToMeeting account
- Visit your Integrations page and select GoToMeeting.
- Select Connect GoToMeeting.
- Sign in to your GoToMeeting account.
- Select Allow to let Calendly access your GoToMeeting account.
- Once allowed, you'll be redirected to Calendly, and you'll see a pop-up confirming you've connected.
⚠️ Before you can schedule meetings with GoToMeeting, you need to complete step 2.
Step 2: Select GoToMeeting as your location
To use GoToMeeting for personal event types
- From your Home page, select the event type you want to use GoToMeeting with.
- Select What event is this?
- From Location, select GoToMeeting.
Tip: If you'd like to offer choices to your invitee, you can select add a location option. Your invitee can choose between meeting via GoToMeeting, Google Meet, or a phone call, for example.
- Select Save & Close.
Repeat these steps for each event type you'd like to use GoToMeeting with.
To use GoToMeeting for one-off meetings
Once you've completed Step 1: Connect your GoToMeeting account, you can select GoToMeeting as you create a one-off meeting.
To use GoToMeeting for team event types
You can also set GoToMeeting as the location for round robin and collective event types.
- From your Home page, select the round robin or collective event type you want to use GoToMeeting with.
- Select Team Members & Location or Hosts & Location.
- For round robin events, select GoToMeeting as the location for the team member who'd like to schedule with GoToMeeting. The team member must complete Step 1: Connect your GoToMeeting account before they can schedule with GoToMeeting. An admin or owner cannot connect on their behalf.
- For collective events, select the GoToMeeting organizer. As the GoToMeeting organizer, your GoToMeeting account will be used to host the meeting. You can select a different GoToMeeting organizer, as long as the other user has connected their GoToMeeting account to Calendly.
- For round robin events, select GoToMeeting as the location for the team member who'd like to schedule with GoToMeeting. The team member must complete Step 1: Connect your GoToMeeting account before they can schedule with GoToMeeting. An admin or owner cannot connect on their behalf.
- Select Save & Close.
Step 3: Meet over GoToMeeting
As your invitee navigates through the booking flow, they'll see the following details about web conferencing:
After your invitee books, you and your invitee will receive GoToMeeting details via confirmation email and calendar event.
The meeting will also appear in your GoToMeeting account.