Everyone who uses Calendly to create and share events has an account.
Detailed record and overview to manage your specific profile, settings, availability, and Users.
Admins can view a history of actions taken within accounts within their Calendly org.
Active Event Type
A meeting that is turned on and able to be scheduled.
A person who manages the organization, including billing, integrations, and permissions.
An overview of event data and user data, providing insight into how your team uses Calendly.
Application Programming Interface (API)
A set of rules that allow Calendly to communiate with other platforms.
A unique identifier used to authenticate a User, developer, or calling program to an API. You can use this to integrate with other software platforms or applications.
A person who has attended a Calendly meeting.
Pre-defined time preferences for when you can be scheduled within.
Free and able to meet at a particular time. See also free.
The length of time between billing statements, referred to as “monthly” or “yearly" billing.
The act of selecting a time to meet.
Customizations to your scheduling links with your logo, images, or brand colors (for embedded scheduling links).
Time added before or after meetings to avoid back-to-back scheduling.
No free times available due to other events or blocks on your calendar.
Calendar - Error Code
Occurs when a date/time conflicts with a busy event in your connected calendar.
Personal or work calendars being checked to know your availability and provides the way of pushing scheduled events onto your calendar so that you can see them in the context of everything you have going on in your day.
A request to end a paid subscription immediately rather than at the end of the subscription term.
Chat live with our Calendly Support team for assistance.
A Calendly User within the same Calendly org whose availability helps determine when a meeting can be scheduled.
Set prices for your services to charge your Invitees before meeting with you.
Collective Event Type
Many-to-one meeting, with multiple Calendly Hosts and one Invitee.
Collective Round Robin
Take a combination of required/constant Hosts and a mix of rotating pool of of Hosts
The default confirmation when someone schedules a meeting.
When you can’t schedule a specific time because there is another event.
Permanently remove information about yourself, other Users or your Invitees.
Daymax - Error Code
Occurs when the maximum number of meetings allowed have been scheduled.
Prevents the creation of new accounts without approval by standardizing security protocols, billing invoices, and department procedures.
Changing from a paid plan to a free plan by turning off the auto-renewal that occurs either monthly or yearly.
The length of time a meeting/event is scheduled for.
Email communication channel with Product Specialists to assist with any questions and provide assistance and resolutions.
Integrate/Place Calendly on your website to streamline scheduling, increase conversion rates, and offer a seamless Customer Experience
Event - Error Code
Occurs when this exact event has been scheduled during that date & time.
The scheduling page for a specific event type. See also scheduling link.
Setting up your meeting details that can be reused. Also known as ET.
Stay in your workflow and share your Calendly link right from your web browser.
Refreshed sidebar and more intuitive event type and availability settings, you’ll be able to easily manage the meetings — whether with leads, customers, candidates, partners, or others — that are the lifeblood of your business.
Group event type
One-to-many meeting, with one Calendly Host and multiple Invitees.
Group - Error Code
Appears when a Group event has reached its maximum number of attendees
A way to organize, manage, and report on your users. You can segment users based on department, location, job function, or your own preference.
People invited to an event, either by the Host of the event or other Invitees.
Person in charge and leading the meeting.
Calendar viewer or display interface where a User can view other online calendars. Not a calendar.
Service Apple uses to keep information up to date across all your Apple devices.
Inactive Event Type
Not able to be scheduled by your Invitees; not enabled.
Schedule meetings on behalf of Invitees and teammates with the extension sidebar.
Boost productivity by using Calendly alongside other tools and services to automate your work.
The person scheduling through your Calendly link.
The link that is shared that will show all of your active events and the scheduling links/pages for those events.
Number of paid accounts associated with your Calendly subscription.
Where your meeting will take place, either virtually or in person.
Lock and Sync
Users cannot change these sections set by Owners or Admins so event types will be consistent across the board.
Entering your email and password credentials to securely access your account.
You can add a logo to all of your Calendly scheduling pages. Logos appear in the top left corner of an event type page.
Reusable event types that Admins can edit, lock, update, and assign to Users to help standardize meetings.
Get together with other people at the same time to collaborate, discuss, or share information.
Combines both voting and scheduling to find the best time for everyone to meet.
Minimum Scheduling notice
Prevent last minute scheduling by controlling how far in advance someone needs to schedule.
A quick way to see events on your calendar and see times when you're available when booking with another Calendly user's booking page.
NoCal - Error Code
Occurs when Calendly is unable to connect to your calendar or a team members calendar.
Allows you to better manage and track if Invitees didn't attend a previously scheduled event.
A message or alert via email or sms to provide updates before, during or after your meetings.
Quick ways to schedule with someone without the need to build out an event type.
One-on-one event type
Meeting between a Calendly Host and an Invitee.
The combination of Users' accounts that all belong to the same company.
Overlap - Error Code
Occurs when a Calendly event overlaps with the date/time you are trying to book.
Update or add any available hours on specific dates that differ from your usual availability
A person who has full control to manage an organization’s Calendly account, sees the Calendly billing info, and may also pay the organization’s Calendly bill.
Past- Error Code
Appears when a date & time is in the past and can no longer be booked.
Settings and rules that determines who and what can be edited.
Range - Error Code
Occurs when a day/time is outside of your event type date range.
Send your Invitees to other websites or pages after scheduling with you.
Send customized reminder notifications to your Invitees minutes, hours, or days before your event starts.
Continuing your Calendly subscription when your billing cycle occurs.
A team event that is ultimately a one-on-one meeting that pools your team's availability and allows Calendly to cycle through who is assigned as the Host at the time of scheduling.
Using intake forms and form logic to direct Invitees to specific event types, people or other places.
Direct visitors to specific event types, people or places based on their answers to questions you've asked.
An advanced sign-in method used by large organizations to have one login for many applications.
Availability settings for members (recurring and date specific hours) that are created once and can be applied to multiple event types.
The scheduling page for a specific event type, or all of your active event types.
Number of paid accounts associated with your Calendly subscription. See also license.
Hidden event from your main scheduling page, and only make it available to Invitees with whom you share the event type's link.
A one-time use link that expires after an event is scheduled.
Shared Event Type
Multi-User event type that lets Users collaborate without the need of an Admin.
Single sign-on (SSO)
Authentication method that allows you to use one set of credentials to login.
A link that does not allow for more than one scheduling after use. Once the event has occurred it can’t be scheduled again until you create another link.
System for Cross-domain Identity Management (SCIM)
Automatically add Users, update User data, deactivate Users, and remove Users from your Calendly organization.
A group of people in an organization who share team event types and participate in the events created from those event types.
Supervised and standardized event types that team members collaborate on.
A role with access to manage a set of team events or a team scheduling page, oftentimes for cross-departmental scheduling
A User added to a team event type and landing page.
Personalized scheduling page for a team instead of individual scheduling pages
Two-week free trial of our Teams subscription plan.
Outside of your normally available hours and there are no free times available to be scheduled.
Unfair - Error Code
Occurs when the Round Robin Event Type is set to equal distribution and only available team members for this date/time have too many meetings.
Paying and moving to a higher plan with more features and benefits.
People who use Calendly, but don’t need to edit anything on behalf of others and are managed by an Admin or Owner.
Information pulled in dynamically that will autofill based on the event, Host, and Invitee.
Meet with your Invitees via video and audio by automatically generating meeting location details when someone schedules with you.
Receive real-time Calendly meeting data at a specified URL, when an event is scheduled or canceled.
Automate communications or notifications that you need to go out before or after your event.