Calendly’s scheduling pages make it easy for someone to book a meeting with you. But we also know the sooner you can get that follow-up on your invitee’s calendar, the better. To schedule in real-time, you can book on behalf of your invitee. All you have to do is enter in their information and send them a notification. Now you can progress that business relationship without another "to-do" on your list.
The Book feature is accessible from your Calendly browser extension or Outlook add-in sidebar. This feature allows you to customize the meeting details before booking.
NOTE: This feature is currently not available for group or round robin events.
How to book on behalf of an invitee
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Open the applicable browser extension or Outlook add-in. Our screenshots reflect the Google Chrome extension.
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For the event type you want to schedule, select Book. A pop-up window will appear.
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In this new window, enter your invitee’s name, email, and (optionally) their time zone. Select Continue.
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You will be presented with your event type information and availability. Select a time that you and your invitee agree on.
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You can also customize the event location and duration.
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Then select Book event!
You will receive a green confirmation message and your invitee will receive a confirmation email and calendar invite.
Booking with Google Calendar
If you have your google calendar integration enabled with the browser extension, you will be able to book follow-up meetings with this same workflow. If a meeting has not occurred yet, this button will say "reschedule" and let you reschedule a meeting.
If you have feedback on the Book feature, please fill out this survey!