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  2. Using Calendly
  3. Managing Availability

Managing additional rules for your availability

How to adjust the start times for an event

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  1. From your Calendly Home page, locate the event you want to edit and select it.

  2. Expand the When can this event be booked? section. At the bottom of the section, select Additional rules for your availability.

  3. At Start time increments, select the frequency. The shorter the frequency, the more start time options your invitee sees.

How to limit the number of daily bookings for a specific event type

  1. On your Calendly Home page, select the event.
  2. Expand When can people book this event? At the bottom of the section, select Additional rules for your availability.
  3. Scroll down to Scheduling conditions.
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  4. At Maximum allowed events per day for this event, enter the maximum number of times invitees can book this event type in a day.
  5. Select Save & Close.

How to prevent last minute bookings

  1. From your Calendly Home page, locate the event you want to edit and select it.

  2. Expand the When can this event be booked? section. At the bottom of the section, select Additional rules for your availability.

  3. At Scheduling conditions, enter the amount of time that invitees cannot schedule before an event type.

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Set your event's time zone

Calendly will automatically detect your time zone as well as the time zone of the invitee, so you don't need to adjust it yourself! If you are meeting in-person, we recommend locking the time zone to the location of the event. timezone.gif

Make an event secret

You have the option to make your event type secret. This will hide the event from your main scheduling page, and only make it available to invitees with whom you share the event type's link.secret.gif

Specify the date range in which others can book with you

  1. From the Calendly Home page, find the event type you'd like to edit.
  2. Select the gear icon. Then, select Edit.
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  3. Select When can people book this event.
  4. At Date Range, choose:
  • A number of days into the future and specify the number of days into the future they can book and whether they are Calendar days or Business days.
  • Within a date range, then select the box to choose a specific range of dates on the calendar.
  • Indefinitely into the future, to allow others to book time any time in the future.