How to automatically send a text message to invitees

Text notifications are available for all One-on-One event types, team event types, and Group Event types.

NOTE: Beginning October 28th 2022, text messages are not available for Group Events with more than 100 invitees.

Use the steps below to send an automatic text to your invitees: 

  1. From your Home page, select Workflows, then Create your own workflow.

  2. At When this happens select the condition that causes the workflow to run.

  3. At How Long…? select the timing for when the workflow runs.

  4. At Do this, select Send text to invitee, then select Next.

  5. At Workflow Name, enter a name for the workflow.

  6. At Which event types will this apply to, select each event type that you want to use this workflow, then select Apply. 

  7. In the Do this section, select Edit to customize the text message as desired.

    Note: A single text message can be up to 180 characters. 
  8. At Choose a template, select a text message template or create your own with Custom.

  9. To automatically add information from your event type or information about your invitees to the message, place your mouse pointer where you want to add the data, select Variables then choose an item from the list and Calendly will replace them with actual values from your event or invitees. Repeat this step to add additional variables.

  10. To add more actions, click Add action, repeat steps 8 through 10, then click Next.

  11. Select Done, then Save.