How to set up a shared round robin event type

Set up shared round robin events to automatically rotate bookings among team members, letting invitees pick a time when anyone is available.

Before you begin

• To create a shared event type with another person, that person must be a user on your Calendly account. Read more about shared event types here.
• Shared event types allow you to quickly schedule with other people in your organization. If you plan to schedule many events of this type, consider creating a team event. 

How to create a shared round robin event type

1. On your Calendly Event types page, select + Create.
2. Select Round Robin.
3. Enter your Event Name and set the Duration. 
4. Expand the Hosts section and select + Add rotating-host to add hosts.
   • Set your Distribution preferences. For more information, see Round Robin Distribution Overview.
     
     
   • Set your Reschedule preference to reassign through round robin or to keep original host.
     • This feature is only available for round robin event types where all the hosts are in one rotating pool. Event types with multiple rotating pools or where one or more hosts will always attend do not support this feature, and will be reassigned through round robin by default. 
       
5. Expand the Location section and set your location for all hosts, or different locations for each host. 
6. Expand the Availability section and set the availability for each host.
7. Click Create.
8. You can further customize your event type by selecting More options at the bottom of your event type editor. For more information, see How to customize your event types.

   Note

   When a host is added to a shared event type, they are notified via email. They have the option to opt out of these notifications by clicking 'Unsubscribe' at the bottom of the email, or from the Communication settings section in their Account Settings. 

How to share your shared round robin event type

1. From your Event types page, locate the shared Round robin event type you wish to share and select Share.
2. Next, choose how to share your link. For more information, see How to share your scheduling link. 

If you are on the Calendly Standard/Professional plan or higher, you are able to edit which users can edit, share, or view your event. For more information on this, see How to edit event type permissions.